Small Agency Financial Services

​Small Agency Financial Services provides efficient, centrally located accounting, budgeting, and payroll services for over 40 small agencies. As a result, small agencies are better able to focus their limited resources on their missions, strategic plans, and most importantly, their customers.  

What do we do?

Small Agency Financial Services provides a wide variety of services to clients including:

Budgeting

  • Biennial and supplemental budget development assistance
  • Fiscal note preparation and coordination assistance
  • Allotment preparation
  • Financial report analysis and monitoring

Personnel and payroll

  • Enter information for employees
  • Supply information on payroll changes to agencies
  • Enter attendance
  • Prepare state and federal reports
  • Prepare semi-monthly payroll
  • Reconcile the payroll funds, retirement and withholding
  • Process insurance and benefits information

Accounting

  • Expenditure/disbursements including vendor payments, employee and commissioner travel, and other state agency payments
  • Revenue including invoicing, accounts receivable, and deposits/cash receipts
  • Fixed asset accounting
  • Bank statement reconciliations for local accounts
  • Financial reporting
  • Archiving of the financial, budgeting, and payroll records in SACS possession
  • Federal grant reporting and disclosure
  • Miscellaneous income (Federal Form 1099) and excise tax reporting

Service objectives

  • Partner with agencies to maintain fiscal integrity and separation of duties
  • Share information freely among agencies
  • Serve as an advocate for small agencies
  • Ensure compliance with state and federal laws and generally accepted accounting principles
  • Send financial reports monthly
  • Meet with agencies quarterly
  • Attend commission/board meetings at agencies’ request