Information Technology Professional Services

What is ITPS?

ITPS is a group of categorized lists or "pools" of IT service providers within the state's solicitation notification system WEBS for state purchasers to use when they seek competitive proposals for their IT business needs. The categories identify common IT business needs of state government.

Historically, entry into the program has been difficult. Opportunities were scarce and the process was complex.

What's new?

In an effort to streamline program entry for service providers, DES has developed a simple click-through agreement to replace a formal procurement process. Service providers can now identify their expertise and have their company names added to appropriate notification lists in ​WEBS by completing and submitting the agreement.

Currently, DES is accepting agreement submittals and developing new notification lists in WEBS. Lists for the following IT service categories will become available to state purchasers on February 1, 2016:

Service Strategy Categories

Project Management Categories

Services Delivery Categories

IMPORTANT: Addition to a list is no guarantee of work or payment of funds by an agency or other state purchaser. Notification lists are used by purchasers to advertise competitive solicitations. In order to obtain work, service providers will be required to submit proposals for evaluation.

While DES recommends to purchasers that all companies on a notification list are notified and does not recommend a minimum number of companies to notify, purchasers reserve the right to notify the amount of service providers on the lists as they determine appropriate for their processes.

How do I get onto a notification list?

Complete and submit a new program agreement: 08215_Master_Contract. Submittals will be batched and reviewed for completeness and compliance no later than the 20th of each month. Submittals received after the 20th will be reviewed by the 20th of the following month. All requested data must be provided and agreement to all certifications and assurances must be provided. At the beginning of the following month, the notification lists in WEBS will be updated to reflect new service providers who provided completed submittals as instructed and the master roster below will be updated as well. NOTE: DES cannot expedite this schedule.

Program Roster

08215MasterRoster NOTE: This spreadsheet is not used by purchasers for solicitation notification purposes; it is simply a reference tool that shows participating service providers and the notification lists in WEBS to which they have been added; nothing more.

Legacy Program; Terminated 02/15/16

Please note: On February 15, 2016 all existing ("legacy") categories of notification lists in WEBS were deactivated in WEBS and permanently replaced by the new ones. Accordingly, the following master contracts terminated:​

  • All contracts numbered T##-MST-### (DES reference number 09212)
  • All contracts numbered 04113, 05613, and 05813

 

Important: While there will be no further work orders incorporating the above contracts, existing work orders will survive their termination according to the terms at the time of work order execution.

 

Sales Reporting Requirement

 

As a required element of any company’s addition to the ITPS notification lists in WEBS, they must agree to sales reporting requirements as detailed on this webpage.Originally, ITPS vendors who had actually invoiced purchasers for work during a quarter were the only ones required to submit a sales report for that quarter. This is no longer the case.Beginning with Q2 of 2016, any company that has been added to any ITPS notification list in WEBS is required to submit a quarterly sales report detailing all amounts invoiced during that quarter to DES whether they’ve had sales or not during that quarter. An "amount invoiced" is a sales amount listed on an invoice less any taxes, returns, credits, or adjustments.For reporting support, please refer to the sales reporting instructions and our new eLearning course.For sales reporting questions, please contact the Contracts Resource Center at 360-407-2210 or contractingandpurchasing@des.wa.gov.Failure to accurately report sales every quarter may be cause for removal from the program.

DES Management Fee

Each quarter, program participants must remit a management fee to DES for all amounts invoiced for work orders resulting from their ITPS agreement. The fee is 0.74 percent (.0074) of all amounts invoiced. An "amount invoiced" is a sales amount listed on an invoice less any taxes, returns, credits, or adjustments.

DES will calculate the fee as follows, using the quarterly sales data you provide: .0074 X total of all amounts invoiced for that quarter.

Payment Instructions:

  1. Include the fee in all prices and do not list the fee as a separate line item on any invoice.
  2. Collect and hold the management fee in trust for DES until invoiced by DES. Do not pay prior to receiving an invoice.
  3. Within 30 days of receiving your quarterly sales report, DES will provide you with an invoice.
  4. Payment is due within 30 days of the invoice date.
  5. Remit payment to the address provided on the DES invoice.
  6. With every payment, reference the following.
    1. DES Invoice number;
    2. agreement number;
    3. your company's name as it is known to DES;
    4. year and quarter for which the management fee is being remitted;
    5. all work orders for which sales amounts were invoiced during the reporting period.
  7. When agreed by DES, the DES management fee can be paid through Electronic Funds Transfer (EFT) to an Automated Clearing House (ACH). You may utilize the ACH "Debit" option, which is an arrangement between you and DES' bank. You initiate the action, specifying the amount of funds and the effective date of payment. On the effective date, the funds are withdrawn from your account and transferred to the DES account. DES account information and a toll-free number to initiate the quarterly transaction will be provided by separate instrument. There is no additional cost to you.

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