All leasing and design services requested for new leases will be funded through a Project-Based Fee. This is based on the square footage of the space requested, at either the hourly reimbursable rate ($117 effective as of October 1, 2010) or the commission rate of 2.5% of the total value of the lease.
Laboratories and schools' fees are negotiated on a case-by-case basis.
The fee schedule is:
|Size||Project Based Fee|
|1 - 5,000 square feet||Hourly|
|5,001 - 10,000 square feet||At the discretion of the Assistant Director, Real Estate Services, either an hourly fee or commission at 2.5% for years 1-5; and 1.25% for years 6 and beyond of the total value of the lease.|
|Over 10,000 square feet for 5 years and under||Commission at 2.5% of total value of the lease.|
|Over 10,000 square feet for more than 5 years||Commission on leases over five years are charged at 2.5% for years 1-5; and 1.25% for years 6 and beyond of the total value of the lease.|
Commission on leases over five years are charged at 2.5% for years 1-5; and 1.25% for years 6 and beyond of the total value of the lease.
Initial payments will be based on the lease rate identified in the letter of intent. The final payment will be based on the Total Value of the Final Lease Agreement. The "Total Value of the Final Lease Agreement" includes the calculation of the final rental rate, the value of change orders, the value of lessor-offered incentives or allowances and additional tenant improvements, beyond those that are required by the current edition of the Leased Space Requirements. DES will reconcile and adjust fees, as necessary at the time of the final lease agreement to update DES's compensations. Change orders, and additional tenant improvements, signed by both parties, are in lieu of an amendment to a Lease Agreement.
New Lease Services include, but are not limited to:
For lease renewals, the Facilities and Services Allocation that agencies pay quarterly fund related leasing and design services. This allocation is based on a formula related to an agency's inventory of existing active leases, total square footage and lease value at biennial budget preparation.
Lease Renewal Base Services include, but are not limited to:
All services not listed under either New Lease or Lease Renewal Services are reimbursable services and are invoiced monthly at the rate of $117 (effective October 1, 2010) per hour.
Reimbursable Services include, but are not limited to:
Delegation of authority to negotiate and execute agreements to lease and/or rent offices, classrooms, and other spaces are charged a one-time fee of $250 for maintaining, overseeing, and updating the central registry's database.
Delegations of authority to negotiate and execute agreements to purchase, dispose, transfer etc. and real property are charged a one-time fee of $250 for maintaining, overseeing, and updating the central registry's database.
It is important that all parties involved in any project undertaken by DES have a clear understanding of roles and responsibilities and of the processes involved as well as clear expectations of the results. To meet these goals, DES implemented a process whereby an Interagency Agreement (IAA) is prepared and executed for each project.
An Interagency Agreement ensures that:
Please note that work on a project cannot commence until RES is in receipt of the IAA related to that project, signed by the individual authorized to sign such documents by the agency requesting the service.
For further information, call (360) 902-7373, or send e-mail to DESRESCustomerSupport@des.wa.gov.