Updated June 29, 2022 12:27 p.m.

The coronavirus disease outbreak (COVID-19) is impacting how we live, work and interact in locations across Washington State. Guidance and resources for COVID-19 topics related to the Department of Enterprise Services are listed below.

Capitol Campus

• Access to buildings - Updated April 18, 2022
• Cleaning and disinfecting
• Displays, banners, and event permits - Updated May 16, 2022
• Parking - March 21, 2022
• Suspended activities - June 25, 2021

Public meetings and records

• Public Records and Open Public Meetings during COVID-19 response

Employee Assistance Program

• Employee Assistance Program (EAP) - Updated June 15, 2021

DES Contracting and Leasing

• COVID-19 vaccination requirement information - Updated Aug. 31, 2021
• Information on public works contracts - Updated June 7, 2022
• Purchasing Exception - Updated Aug. 31, 2021
• Information on statewide master contracts for goods and services - Updated June 29, 2022
• Information on leased facilities - Updated Aug. 31, 2021

Fleet

• Fleet Operations

Mail

• Consolidated Mail Services

PPE COVID-19 Response

• Purchasing and delivery - Updated Aug. 6, 2021

Real Estate Services

• COVID-19 related documents

Surplus

• Online auctions
• New digital storefront - Updated June 14, 2021

Training

• Virtual trainings are being developed and offered.

 

Capitol Campus

Displays, Banners and Event Permits - Updated May 16, 2022

DES is issuing event permits for the public spaces in the Legislative Building and outdoor events.

DES is also issuing permits for outdoor displays and banners on the Capitol Way pedestrian bridge.

Access to Buildings

When in doubt, call the agency before you visit.

Most buildings are only allowing entry for employees who have a badge. Decisions on building access levels are made in coordination with building tenants. Conversations with building tenants throughout the campus regarding restoring public access are ongoing.

DES has resumed its public tours, civic education tours, and botanical tours of the campus.

Building Name	Status
1500 Jefferson	Closed to public
Capitol Court	Opening to public
Dolliver Building	Open to public
Helen Sommers	Open to public
Highways Licenses	Open to public
Insurance Building	Open to public
Irving R. Newhouse	Closed to public
Joel M. Pritchard	Closed to public
John A. Cherberg	Closed to public
John L. O'Brien	Open to public
Justice James Dolliver Building	Closed to public
Legislative (Capitol) Building	Open to public Agencies housed within the Legislative Building should be contacted directly for open hours; Senate and House fourth floor gallery doors closed to public
Legislative Services Print Shop	Closed to public
MOD Building	Open to public
Natural Resources Building	Open to public
Office Building 2	Open to public
Old Capitol Building (OSPI)	Closed to public
State Archives	Open to public
Transportation Building	Open to public
Temple of Justice	Closed to public

Suspended Activities

Governor's Mansion tours are managed by the Governor's Mansion Foundation, and are scheduled to restart in Sept. 2021.

Cleaning and Disinfecting

Daily cleaning and disinfecting the Capitol Campus includes restroom surfaces. Targeted cleaning and disinfection are available upon request to building tenants. If you need additional support, contact the Property Manager or Work Management Center at (360) 725-0000.

Parking

Current parking procedures for the Capitol Campus:

Visitor parking	Visitor parking remains open to the public without restriction. See the interactive map for locations.
Monthly parking fee	Parking fees will continue to be deducted from employee pay Employees may cancel their parking at any time Even if they cancel, employees who are on a waiting list for a different parking assignment will keep their standing on the list. Learn more.
Day passes	The process for getting a parking day pass is different during this time of increased remote work. Learn more.
Parking assignments	Please continue to park only where you are authorized. (WAC 200-200).

I’m on a waiting list for a different parking garage. If I cancel my parking, may I stay on the list? - Updated March 21, 2022

If you would like to be added to a waiting list, please contact the Parking Office at parking@des.wa.gov.

Employees were asked to update their parking records by March 18, 2022 to confirm they wanted to remain on a waiting list and avoid being removed from the list.

Contact the Parking Office

The Parking Office is temporarily closed to walk-in traffic, however, you can contact staff members who are working from home: parking@des.wa.gov, (360) 725-0030, Parking Office webpage.

Public Records and Open Public Meetings during COVID-19 response

• Meetings are virtual and open to the public in compliance with the Governor's Proclamation 20-28.
• DES continues to respond to Public Records Requests, with some changes:
  • DES isn't required to provide in-person access to records
  • DES offices don't need to be open for public inspection and copying of public records
  • DES now has longer than five business days to respond to a request

For questions about the OPMA or Public Records Requests, contact us at publicrecords@des.wa.gov.

Employee Assistance Program (EAP)

The Washington State Employee Assistance Program (EAP) is in full operation across the state, offering services via phone and telehealth platforms. Additional support and resources are available to address the impacts of the COVID-19 pandemic, community violence, civil unrest and national crises on emotional and mental health and on overall well-being. Visit eap.wa.gov or call (877) 313 - 4455 for additional support and resources.

DES Contracting and Leasing

COVID-19 vaccination requirement information

Proclamation 21-14.1 requires state workers as well as contractors who perform on-site work to be fully vaccinated by Oct. 18 unless they qualify for an exemption. The requirement has been lifted for contractors who work primarily outdoors (see below regarding public works contracts). Guidance and resources can be found here: https://www.governor.wa.gov/VaccineMandateFAQ.

 

Information on public works contracts - updated June 7, 2022

The vaccination requirement for contractors and volunteers who work primarily outdoors has been updated to remove the vaccination requirement for this group and those whose work does not involve the delivery of health care services. Examples include contracted landscapers, contracted or volunteer wildland firefighters, and contracted construction workers.

Vaccination requirements remain unchanged for all other categories of workers and volunteers. DES will contact contractors and review declarations for all public works contracts that the agency oversees for compliance with the proclamation. Agencies will be responsible to ensure compliance with the proclamation requirements for any on-site vendors contracted directly by the agency, such as security, or janitorial services not supplied by the lessor.

To check a contractor's status, contact the project manager

Please be advised:

1. The Emergency Declaration is still in effect
2. Covid Safety Measures are still required
3. Vaccine Declarations are still required for all other contract personnel
4. Some agencies may continue to exercise their right to exceed the requirements in the proclamation and require outdoor contractors to be fully vaccinated.
5. The only change with this update is the removal of the vaccine requirement for contractor personnel who work exclusively outdoors.  
6. Contractors are responsible for the protection of their workers. They are also responsible for the differentiation of those workers who work inside and must be vaccinated and those who work outside and do not need to be vaccinated.  Only vaccinated individuals may enter any buildings.

 

Information on statewide master contracts for goods and services

DES identified statewide master contracts for goods and services that require on-site work.

DES has contacted vendors and reviewed submitted declarations for compliance with the proclamation.

If a contractor is listed as verified, agencies retain authority to check for compliance, but are not required to do so. If a contractor is not listed as verified, and for all other master contracts that might have optional on-site work, the agency should work directly with the contractor to validate compliance.

See vendor list - updated June 29, 2022 at 12:28 p.m.

DES will continue to contact master contract vendors who have not verified to encourage them to return their declarations, and will document the date on which any further certifications are received so agencies can verify compliance for vendors providing on-site services.
Agencies utilizing master contract vendors that have not certified must use their own processes to ensure compliance.
DES is prepared to investigate any allegations of violating the proclamations and take appropriate remedial actions.

COVID-19 Purchase Exception

Agencies that need to replace goods and services that are currently provided by contractors or suppliers who do not comply with proclamation requirements may use the COVID-19 Vaccination-Related Purchase Exception.
Agencies are required to maintain a log of expenditures made using the purchase exception. See the template. Updated Aug. 31, 2021

 

Information on leased facilities - updated March 3, 2022

What are agencies responsible for?

• Reviewing declarations from landlords and verifying and tracking compliance.
• Determining compliance with the proclamation requirements for any on-site vendors contracted directly by the agency, such as security, or janitorial services not supplied by the lessor.
• Agency contracts making use of a DES master contract should follow the guidance provided for master contracts.
• Agencies do not need to provide a copy of these declarations to DES.

Does the Proclamation apply to subleases?

Yes. If the State holds the master lease, and subleases space to another State agency or Private tenant, the proclamation applies to all spaces within the master lease including all subleased space.

If the State is subleasing from a private tenant, the Proclamation applies to the State space.

Agencies that sublease space from another agency should work with the master lease holder to determine compliance.

Does the Proclamation apply to janitorial workers or security guards?

See guidance on which contractors are included in the Proclamation requirements: https://www.governor.wa.gov/VaccineMandateFAQ#Contractors.

Other questions

Agencies who have other questions or need further clarification can contact DES Real Estate Services: DESRESCustomerSupport@des.wa.gov.

 

Fleet Operations

The DES Fleet Operations Vehicle Maintenance Facility on Fones Road in Olympia has resumed normal operations for customers of Thurston and Mason Counties.

Fleet Operations is closely following the Centers for Disease Control guidelines and recommendations. For service, schedule an appointment online or call (360) 664-9200.

For minor repairs...	Pull into the shop and stay in your vehicle. A service provider will address your needs.
For all other services...	Leave the keys in the ignition. Go to the window in the shop door for directions. If you need a loaner vehicle, they will direct you to the dispatch office for vehicle pick-up.
For those outside of Thurston and Mason counties...	You can find an approved service location near you by leaving a voicemail at (800) 542-6840. A fleet operations representative will get back to you as soon as possible.

 

Consolidated Mail Services (CMS)

As an essential service, Consolidated Mail Services (CMS) is operating on its normal schedule. CMS is following all CDC guidelines and protocols. If you have questions about your specific business needs, contact CMS customer service at CMSmail@des.wa.gov.

PPE COVID-19 Response

Purchasing, donations and delivery

The state is still receiving PPE from prior orders sourced by the DES contracts team but is not pursuing new purchases for the state PPE backstop at this time. Organizations may be purchasing PPE through state master contracts, requests for proposals, and other means. If you have something to sell and want to engage in a business relationship with the state, please follow these instructions to complete the online vendor registration process.

The state has ceased seeking bulk donations and is instead encouraging organizations that have PPE to donate directly to local communities and nonprofit organizations.

Learn more about state PPE efforts.

Real Estate Services

• "Safe Start" Return to Workplace – Building Systems Preparation

Surplus

Online auctions

The Surplus Operations program resumed online auctions for vehicles, heavy equipment and other miscellaneous items including computer monitors, cell phones, tires. Auction previews and pick-ups are by appointment only.

Retail store replaced by new digital storefront with "Buy Now" option

Surplus Operations launched an all new digital storefront to replace the Tumwater retail location. Registered users of the platform can use the "Buy Now" option to purchase any item in the store. View the current inventory.

For more information, visit the Surplus Operations Hours & Location page or call (360) 407-2270.

Training

Trainings are being offered and delivered virtually.

A vibrant roster of classes are being offered and delivered virtually, including Leading Others and Inclusive Leadership: Mitigating Implicit Bias in Hiring.

To learn about all current training options, search the Learning Center catalog for "wa-state virtual" or search the Training and Development webpage for "virtual."

Our Online Learning Resources for Workforce Development page provides timely and relevant on-demand learning experiences across nine learning pathways. LinkedIn Learning subscriptions also provide access to thousands of courses taught by industry experts.

If you have questions, email traininginfo@des.wa.gov or refer to the Online Learning Resources for Workforce Development page.