Updated June 1, 2020 5:12 p.m.
DES is activated for logistics management and resource coordination by the state Emergency Operations Center. We are redirecting some agency resources to support the response. We appreciate your understanding as regular processes, services and responses to inquiries may be slower than normal.
Many state agencies on campus have restricted access to their buildings. In most cases, the buildings are badge-only access for employees, and have special instructions for the public posted on their front doors - such as to call for an appointment:
DES is scaling up its custodial workforce in support of the Governor's directive to "Safe Start" and to align with campus demand. Daily cleaning and disinfecting continues on the Capitol Campus. The custodians also continue to provide routine cleaning of campus facilities in support of the essential staff working in the buildings. If additional support is needed, please contact the Property Manager or Work Management Center at (360) 725-0000.
Examples of increased cleaning and disinfecting work:
In addition, DES continues daily cleaning and disinfecting of restroom surfaces including sinks, faucets, restroom stalls and toilet paper dispensers.
DES will stay in close consultation with Thurston County Public Health and tenant agencies and continue to make adjustments as needed.
DES is providing provided targeted cleaning and disinfection upon request from Capitol Campus building tenants. Requests for targeted disinfecting should be made to the DES Work Management Center.
DES practices exceed current Centers for Disease Control and Prevention, Department of Health and Occupational Safety and Health Administration guidance. The practices also take into account additional information from the CDC.
On May 4, Gov. Jay Inslee announced the "Safe Start" plan that uses a data-driven approach to reopen Washington and modify physical distancing measures while minimizing the health impacts of COVID-19.
DES is working with its contractors to determine which construction projects can meet the 30-point safety plan requirements in order to re-start. Per Washington state law, DES contractors are responsible for the health and safety of their employees and work sites.
As of May 29, 254 DES construction projects are considered active with COVID-19 safety plans, and 130 projects have been completed since Proclamation 20-25 went into effect.
View DES's construction projects list. (List current as of 5/29/2020 at 1:55 p.m. To be updated every Friday.)
Here is a summary of how the Governor's construction guidance pertains to state leased space facilities:
For more information, tenant agencies or landlords should contact Regina M. Leccese, Design and Construction Program Manager, (360) 407-9345.
General construction projects: The Governor on April 24 announced that certain low-risk construction projects can restart as long as they can comply with the COVID-19 Safety Plan he released (pdf).
K-12 school construction projects: The Office of the Superintendent of Public Instruction oversees the state capital program for K-12 school construction. Each school district has independent public works contracting authority and is responsible for the administration of those construction projects.
Questions and how to report misconduct: General questions about how to comply with construction safety practices can be found by contacting the state's Business Response Center. If you want to report suspected violations of the Governor's orders regarding essential business functions, evictions, and social distancing, fill out this form.
It is normal to feel anxious or have stress responses during an outbreak like COVID-19. These reactions can take a toll on you emotionally, physically, mentally, and spiritually. The Washington State Employee Assistance Program (EAP) is a confidential program available at no charge to state employees and their adult family members.
View materials for coping with stress during an outbreak. Visit www.eap.wa.gov or call 877-313-4455 for additional employee resources.
The DES Fleet Operations Vehicle Maintenance Facility on Fones Road in Olympia will resume normal operations for customers within Thurston and Mason Counties on Monday, June 8. Initial hours of operations will be 7 a.m. - 4:30 p.m. Monday-Wednesday. You can schedule an appointment online or call (360) 664-9200.
In compliance with social distancing guidelines, DES is asking customers with minor repair or service needs such as oil change, windshield wiper replacement, flat repair, etc. to pull into the shop and remain in the vehicle. A service provider will address your needs.
If you need a loaner vehicle, you will be directed to the dispatch office to facilitate pick-up.
In the interest of customer and employee safety, Fleet Operations is closely following Centers for Disease Control guidelines and recommendations including:
Customers outside of Thurston and Mason County can find an approved service location near them by leaving a voicemail at (800) 542-6840. A fleet operations representative will get back to you as soon as possible.
At this time, Consolidated Mail Services (CMS) is operating as normal. Our staff are considered essential personnel and will continue to provide mail services to your agency.
If your agency needs to make adjustments to its operation, CMS has options for you to continue to send and receive mail critical to your business.
Should your office close:
We are happy to work with you to determine the best option for your agency. If you have questions about your specific business needs, please contact us by email at CMSmail@des.wa.gov.
Note: There is no evidence that people have gotten infected from packages. According to the World Health Organization, the likelihood of an infected person contaminating commercial goods is low and the risk of catching the virus that causes COVID-19 from a package that has been moved, traveled, and exposed to different conditions and temperature is low. The Centers for Disease Control says there is no evidence to support transmission of the virus through mail or imported goods.
Master contracts that may be helpful in response to COVID-19 include the following:
NOTE: We currently do not have a master contract for janitorial services. However, this list of service providers are registered in WEBS and are service providers who were awarded the previous janitorial services master contract. The list includes vendor names, contact information, location, and county locations they serve. The last column on the spreadsheet identifies former Janitorial Master Contract vendors, should you find this information useful.
Under the state's Language Access Plan, agencies are directed to work with experts at the state Joint Information Center (JIC) to identify vital agency-specific information related to COVID-19.
Once identified, the information will be translated into 37 languages via a master contract vendor secured by DES.
Agencies may utilize the following DES master contracts to comply with other aspects of the Language Access Plan as well:
For more information about identifying vital information and other aspects of the plan, please contact:
As of May 15, 2020, DES updated parking procedures for the Capitol Campus.
The process for obtaining parking day passes has been temporarily changed given that DES Parking Office staff are working remotely. Learn more.
Visitor parking remains open to the public without restriction. See interactive map for locations.
With many employees teleworking, it may be tempting to park in someone else's assigned building or stall. However, parkers are not permitted to share parking passes or stalls, and should only park where they have authorization to do so (WAC 200-200).
The State of Washington is seeking to fill shortages of specific personal protective equipment (PPE) and infection-control products to support our medical system, first responders, public health and care facilities.
If you have PPE to sell, visit https://coronavirus.wa.gov/how-you-can-help.
DES is working to source and purchase needed items that are identified by the Department of Health. View a list of vendors DES has made PPE purchases from as of May 20, 2020.
Currently, we are receiving a high volume of inquiries and offers related to PPE, and are prioritizing response to the inquiries using the following factors:
Submissions that are best-qualified when these criteria are considered are highest priority for response and hear back from us first.
In compliance with the status on allowed gatherings in the phased reopening plan for Washington State, the Department of Enterprise Services will not permit any Capitol Campus events until July 8, 2020 at the earliest. DES will continue to closely monitor status for Thurston County as it moves through each phase for potential re-opening time frames. DES also recognizes that once permitted events are re-started, the Capitol Campus will draw event attendees from counties throughout the state that are in varying phases of reopening.
DES is complying with the March 24, 2020 Governor’s Proclamation 20-28 as follows:
DES is subject to the OPMA. Any regular and special meetings will be open to the public. However during the COVID-19 disease outbreak the governor’s proclamation:
DES will continue to respond to public records requests. However during the COVID-19 disease outbreak the governor’s proclamation:
If you have questions about the OPMA or Public Records Requests, please contact us by email at firstname.lastname@example.org.
Agency purchases due to the COVID-19 outbreak are excepted from competitive solicitation laws and policies through July 1, 2020. View the purchasing exception FAQs.
Agencies making purchases related to COVID-19 must prepare a log of their purchases using the Coronavirus Special Market Conditions Purchase Template. You only need to fill out (and submit) the template if you are purchasing items that would normally require competition.
Employees should check with their agency's leadership to determine if there are additional tracking requirements for costs related to the COVID-19 response.
Due to Governor Inslee's "Safe Start" initiative, Surplus Operations is closed at this time.
We understand that you may have traveled from another state in order to pick up your auction item unaware of Governor Inslee's proclamation. If that is the case, please call (360) 890-6622 and we may be able to assist you. We appreciate your understanding in this challenging time.
Bulk distribution, transportation and federal surplus services will also continue.
The following Capitol Campus activities have been suspended until further notice:
The following events have been postponed until further notice:
Many other activities and events, including meetings, are being canceled and postponed due to directives from Governor Jay Inslee including the "Stay Home, Stay Healthy" emergency order and social distancing recommendations. If you're unsure if your event is moving forward as scheduled, please contact the organizer directly.
Due to the COVID-19 coronavirus outbreak, all Department of Enterprise in-person trainings at all locations are postponed until further notice. However, limited virtual trainings are being developed and offered. To learn about currently offered virtual trainings you can either search the LMS website catalog for "wa-state virtual" or you can search the Training and Development webpage for "virtual". Our regular attendance policy applies to virtual trainings. Questions about virtual trainings should be emailed to email@example.com. Please also refer to the Online Learning Resources for Workforce Development page for additional online learning opportunities. Thank you.