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Policy Archive

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Feedback for Enterprise Procurement Policy June 2020 Workshop (Virtual)

The Enterprise Procurement Policy Virtual Workshop was held on June 30, 2020. If you participated, thank you!

If you were not able to participate, you can view the recording and transcript and view the workshop presentation slides.

Draft Policy Information

The policy review and discussion during the workshop addressed the following:

Under RCW 39.26.190, DES is responsible for establishing policies regarding the use of procurement related bonds. DES will use the policy workshop to gather feedback on the initial policy draft, based on feedback received from the previous policy workshop in October 2019.

At the workshop, we would especially appreciate hearing your thoughts on:

  • Does the draft policy address your agency's needs in a procurement related bond policy?
  • Is the policy clear?

DES is updating the existing DES Policy #DES-170-00, which was last revised on January 8, 2015. DES will use the policy workshop to gather feedback on the initial draft of the proposed policy update.

Areas of focus for the June 30, 2020 Policy Workshop:

  • Do the draft policy and procedure address issues that you've encountered with the current policy?
  • Do the policy documents provide clarity?

DES is updating the existing DES Policy #DES-130-00, which was last revised on January 8, 2015. DES will use the policy workshop to gather feedback on the initial draft of the proposed policy update.

Areas of focus for the June 30, 2020 Policy Workshop:

  • Does the draft policy address issues that you've encountered with the current policy?
  • Does the draft policy provide clarity?

DES is updating the existing DES Policy #DES-210-01, which was last revised on March 9, 2015. DES will use the policy workshop to gather feedback on the initial draft of the proposed policy update.

Areas of focus for the June 30, 2020 Policy Workshop:

  • Do the draft policy and procedure address issues that you've encountered with the current policy?
  • Do the policy documents provide clarity?

DES is developing procurement policies and procedures that encourage and facilitate the purchase of goods and services from Washington small businesses, and certified minority- and women-owned businesses, per RCW 39.26.090(6)).

Under Executive Order 19-01 (signed on 5/13/19), DES in conjunction with Department of Veteran's Affairs (DVA) and the Office of Minority and Women Business Enterprises (OMWBE), is also responsible for establishing a new policy regarding procurement practices and preferences to promote state agency contracting with veteran-owned businesses.

DES will use the policy workshop to gather feedback on the initial policy outline draft, developed based on feedback received from the previous policy workshop in October 2019. The work also follows recommendations made by the Business Diversity Subcabinet following a Washington State Disparity Study and aligns with the state's work within an established legal path to improve diversity and inclusion in government contracts. The outline also aligns with model policies developed for agencies by the Washington State Business Diversity Subcabinet Community of Practice regarding forecasting, outreach, unbundling, inclusion plans, contract language, and purchase cards. The cross-agency action team involved numerous subject matter experts, agency leaders and stakeholders in the development of these model policies.

At the workshop, DES would especially appreciate hearing your thoughts on:

  • Are the policy outline topics correct?
  • What other policy outline subtopics should be included?
  • Do you have any model examples of topics/subtopics that we should consider for the policy?
  • Any other comments/feedback?

Archived Policies

DES-090-00 Delegation of Authority

Pre January 8, 2015

DES-140-00 Sole Source Contracts

Pre January 8, 2015

DES-130-00 Emergency Procurements/Purchases

Pre January 8, 2015

Pre April 26, 2021

DES-125-03 Direct Buy Procurement/Purchases

Pre January 8, 2015

DES-170-00 Complaints and Protests

Pre January 8, 2015

Pre April 26, 2021

DES-170-00 Archived FAQs

Does the complaint and protest policy apply to low dollar request for quotes (RFQs) in which the lowest bid price determines the award?

Yes.

What if the agency has an urgent need that cannot accommodate the length of time it takes to fulfill the required complaint and protest time lines?

Most agency procurement needs may be satisfied through proper planning, direct buy provisions or use of qualified master contracts. However, if DES procurement analysis suggests otherwise, an exemption may be granted.

Are solicitations released prior to Jan. 1, 2013 exempt from this policy?

Yes. Agencies are to follow the related laws, rules, and policies in force at the time when the solicitation was released.

When should a protest bond be required and how do you set the bond limit?

DES is in the process of developing a protest bond policy and best practices. Until then, agencies should contact DES prior to requiring a protest bond.

What is a debriefing conference and how do I conduct one?

A debriefing conference provides an opportunity for the bidder to meet with the agency to discuss its bid and evaluation. DES is developing a debriefing conference policy with information on how to conduct a debriefing conference.

DES-210-01 Agency Contract Reporting

Pre January 8, 2015

Pre April 26, 2021

DES-210-01 Archived FAQs

Since the effective date is Jan. 1, 2013, what will be the initial reporting period?

All contracts with an effective date on or after Jan. 1, 2013 must be reported as well as all current contracts that have been amended with an amendment effective date on or after Jan. 1, 2013.

Will agencies be required to report procurements made using qualified master contracts?/p>

Yes, but only if the use of qualified master contract results in an agency specific contract that includes a statement of work. The agency should report the effective dates of the agency specific contract.

Will agencies be required to report click-through agreements including those that have a fee?

Yes, if they exceed the direct buy limit. Click-through agreements may impact other software agreements and therefore must be reported.

Will agencies be required to report purchasing card (P-Card) transactions?

No. The P-Card is a method of payment, not a type of contract. Use of a P-Card does not determine whether the contract is reportable. See 'Contract Reporting Exemptions' for those contracts that are exempt from reporting.

Questions on any of these archived policies?

Contact us by email at DESmiEnterpriseProcurementPolicy@des.wa.gov.