DES, in collaboration with several state agencies and higher education institutions, has developed the new core procurement training required by procurement reform.
A Procurement Reform overview and project updates were presented at a meeting of state agency Deputy Director’s on January 15, 2014. There are currently more than a dozen sub-projects in various stages of completion that fall under the Procurement Reform Project umbrella. A Kanban - the Lean term for a visual sign used to trigger action - paints a picture of the sub-projects in their current states by showing reading/doing/done, relative sizes (based loosely on complexity and duration), and percentage complete.
In keeping with the spirit of providing structure to Procurement Reform, the project team will be assessing, evaluating and prioritizing remaining efforts going forward, which will likely change the current view.
The Procurement Training Project team released a survey seeking information from agency procurement professionals to identify existing training programs. The survey also provided the opportunity to give input on the design and course content of the procurement training curriculum that is still in development. More than 230 people responded to the survey.
Results will be used as part of the training landscape assessment and gap analysis. More information will be communicated after the survey has been summarized.
An email announcing two additional opt-in opportunities for state agencies and higher education institutions to submit Agency Contract Reporting data for the January 1 through June 30, 2013 time period was released.
Interested parties can subscribe to the email list to be included on future messages. Simply enter your email address in the white box on the right hand side of the screen under the heading of 'Subscribe for Updates' and click 'Submit'. Then check the box next to the 'Procurement Reform - Contract Reporting' list name. Then click the update button at the bottom of the screen.
Participation in the opt-in opportunities is voluntary. However, participation will provide the opportunity to report a smaller initial data set. The smaller data set makes it easier to work out internal data or reporting issues before the legislatively mandated deadline. Agencies that opt-in are still required to report contracts for the July 1, 2013, through June 30, 2014, period by the September 1, 2014, deadline.
New Policy and Filing Process
Training was held via WebEx on January 28, 2013. If you missed this session, you can find future training opportunities on the Learning Management Center website.
Read more information on these enhancements.
Remaining deliverables of the Small, Mini, Micro sub-project - which include new WEBS reports and a Diverse Business Spend Report - are scheduled to be deployed during the first quarter of 2014.
The Risk Assessment Pilot sub-project is wrapping up this month. The process began with a 41 question assessment. Throughout the pilot, the number of questions in the assessment was reduced to 18. The 13 original pilot agencies will be the first to use the new assessment tool, with the schedule to be determined for the remaining agencies.
A contract was awarded to Public Knowledge, LLC (PK). The key deliverables of this project are:
The project and Public Knowledge will be advised and supported by the Procurement Reform Training Advisory Committee.
New Policy and Filing Process
Training was held via WebEx on November 6, 2013. If you missed this session, you can find future training opportunities on the Learning Management Center website.
Reporting for the Agency Contract Reporting Pilot sub-project was due October 1, 2013. Twenty-one agencies participated in the pilot, with sixteen reporting data for the period of January 1, 2013 through June 30, 2013. More information about reporting, the reporting template and current training materials can be found on the Agency Contract Reporting web pages.
The pilot is scheduled to wrap up by the end of the year. Two additional opt-in periods will be made available.
Per RCW 39.26.210, all agencies must annually submit a list of all contracts entered into or renewed. The first reporting period will cover 18 months - from January 1, 2013 through June 30, 2014 (from the date the statue became effective through the end of a fiscal year) - and must be submitted by September 1, 2014.
Procurement Reform website revised to provide more useful information, as well as cross linkage to relevant information located under the Contracting & Purchasing section of the website. This page will be used to keep you updated on what’s happening. If there’s anything you’d like to see included on this website, please let us know.
The Procurement Reform Project welcomes Lori McCleary as Program/Project Manager. Previous Manager, Servando Patlan, has accepted the position of Business Diversity and Outreach Manager for the Department of Enterprise Services. Lori assumed her role on September 1, 2013.
The Agency Contract Reporting project held two training sessions for pilot agencies; a webinar on September 18 and classroom training on September 26, 2013. The 23 pilot agencies will be submitting all required contract data by October 1, 2013, for the time period of January 1, 2013 – June 30, 2013. Agencies not participating in the pilot will be required to submit contract data by September 1, 2014 for the time period of January 1, 2013 – June 30, 2014.
Vendor Debarment web page launched. This page provides instructions, FAQs, a referral form and other information on referring a vendor for debarment. Enterprise Services is working on internal processes for handling requests as they are received.
Risk Assessment Pilot is launched with 14 agencies testing out the new assessment tool.
New rules on Debarment Procedures (Chapter 200-305 WAC) effective May 18, 2013.