Draft Policies - Guidelines Under Review

Contract Management Policy and Procedure

The Revised Code of Washington (RCW) 39.26.180, directs the Department of Enterprise Services to develop a uniform enterprise-wide contract management policy and procedure to ensure efficient and effective management of state contracts. Enterprise Services has been working to develop a new policy, procedure, and contract management tools to support policy implementation. House Bill 1521 (HB 1521) passed during the 2020 legislative session and became effective June 11, 2020, outlined some requirements that the policy must reflect. The Bill also impacted the Competitive Contracting Manual related to contracting out.

Policy Development

Next Steps

Enterprise Services is now seeking stakeholder feedback on the draft policy, procedure, and sample contract management tools. Enterprise Services will respond to stakeholder feedback and post response on the Enterprise Procurement Policy website. Enterprise services will use stakeholder feedback to finalize the policy, procedure, and contract management tools.

Prior Work

Enterprise Services concluded the efforts to launch a new Contract Management Policy in 2020 to align with the Contract Management Training modules that launched in January 2019. However, before the launch could happen, House Bill 1521 (HB 1521) was passed during the 2020 legislative session with additional contract management requirements. As a result, Enterprise had to incorporate the additional legislative changes from the Bill into the policy.

Competitive Solicitations Policy/Guideline

The Revised Code of Washington (RCW) 39.26.120, requires all state purchases of contracts for goods and services not exempted to be procured based on a competitive solicitation process when it is practicable to do so. DES has not issued a policy, guidance, or best practices related to competitive solicitations. However, there is training that covers competitive solicitations, but information gaps exist that need to be addressed in the new policy/guideline. The policy/guideline will help state agencies comply with RCW 39.26.120.

Policy Development

Next Steps

Enterprise Services is in the process of developing a policy/guideline outline. The outline will be used to seek additional input from stakeholders to determine whether policy or guideline is the appropriate option Enterprise Services (DES) will adopt to guide an agency’s competitive solicitation process.

Prior Work

On October 23, 2019, Enterprise Services discussed the proposed concept with stakeholders at a policy workshop to see how best to incorporate guidance on client service contracts, IAAs, convenience contracts, grants, and other types of agreements.

Revision to Hydrofluorocarbons (HFCs) Policy (#DES-310-00)

House Bill 1050 (HB 1050), which was passed during the 2021 legislative session and became effective July 25, 2021, amends RCW 39.26.310. The amendment required the Department of Enterprise Services (DES) to establish a procurement policy that provides a preference for a refrigerant that meets the quality requirements outlined in federal regulations.

Policy Revision

Next Steps

Enterprise Services has conducted an internal review of the needed revisions and is drafting proposed revisions to the existing HFCs policy in consultation with the Department of Ecology. Enterprise Services is also revising the applicable training desk aid.

Recycled Content Purchase Preference (#DES-255-00)

House Bill 1799 (Bill 1799) that was passed during the 2022 legislative session, requires new compost language (A contract by a governmental unit must require the use of compost products to the maximum extent economically feasible to meet the requirements established in RCW 43.19A.120) to be added to state contracts.

Policy Revision

Next Steps

Enterprise Services is revising the policy and the applicable training desk aid based on the new language.

Competitive Contracting Manual

The passage of House Bill 1521 (HB 1521) in 2020 impacted the Competitive Contracting Manual as it relates to contract management activities. This requires that the manual be revised to address the requirements outlined in the Bill.

Manual Revision

Next Steps

Enterprise Services is incorporating the implementation of HB1521 into the current Competitive Contracting Manual. Upon completion, Enterprise Services will send the revised manual to stakeholders for feedback and utilize the feedback received to finalize the manual.

Questions

If you have any questions, please feel free to contact DES' Enterprise Procurement Policy team by email at DESmiEnterpriseProcurementPolicy@des.wa.gov or by phone at (360) 407-2210.

Policies under review

View the Enterprise Procurement Policy schedule.

Related Topics

View past policy workshop documents.