Imaging Equipment

Green purchasing guidance for imaging equipment, including: copiers, multifunction devices, printers, and scanners.

Required specifications

The following have been identified as green specifications relevant to the good/services as minimum mandatory requirements. These would not be part of a scored exhibit. If you are using the Washington state procurement manual templates, the following should be inserted in the relevant document that describes the product or performance requirements.

  • All applicable electronics (e.g., servers, computers and displays, imaging equipment, mobile phones, and televisions) must be on the EPEAT Registry at the Bronze level or higher.
  • Printers and multi-function devices must be able to work reliably with 100% recycled-content paper.

Preferred specifications

The following have been identified as green specifications relevant to the goods/services as preferred specifications to be scored. These would be part of your evaluation. If you are using the Washington state procurement manual templates, the following should be inserted in the relevant document that is used for evaluation.

  • Avoidance of hazardous materials in electronics. DES Electronics Products Purchasing Preference (POL-DES-265-00)
    Statutory Preference for Electronic Products meeting Environmental Performance Standards. Pursuant to RCW 39.26.265, Enterprise Services is providing a bid preference in the amount of five percent (5%) per product line item tested to any bidder that provides products that have achieved Electronic Product Environmental Assessment Tool (EPEAT) Silver or Gold registration. Bidders who seek to obtain the five percent (5%) bid preference in Exhibit C-Bid Price must identify the EPEAT registered products in Exhibit C – Bid Price.
    Or
    Statutory Preference for Electronic Products Meeting Environmental Performance Standards. Pursuant to RCW 39.26.265, Enterprise Services is providing a bid preference in the amount of five percent (5%) per product line item tested to any bidder that provides products that contain the least hazardous materials. Bidders who seek to obtain the five percent (5%) bid preference must identify the amount of identified hazardous material in the products as stated in Exhibit C – Bid Price.
  • Able to takeback and recycle used imaging equipment at the end of its life, preferably with e-Stewards- or R2-certified recyclers. For more information, consult with Green Electronic Council (GEC) and see RPN's Green Purchasing Best Practices: Imaging Equipment.
  • Products with a TCO certification, that are EU's Restriction of Hazardous Substances (RoHS) Directive compliant, or that are on the ENERGY STAR certification list.

Laws, rules, and executive orders

These laws, rules, and executive orders must be included in the contract language: