Master contracts may be used by any entity eligible to receive services from Enterprise Services, including state and local government entities, tribal governments and qualifying non-profits. Purchasers must have completed a Master Contracts Usage Agreement (MCUA). Master Contract products and services are not for personal use.
If you are eligible to receive services from Enterprise Services, including state and local government entities and qualifying non-profits and have completed a Master Contracts Usage Agreement (MCUA), you can order directly from the contractor, whose contact information is listed for each Master Contract.
A master contract is an mandatory-use contract, established and administered by Enterprise Services and used by state and local government entities, tribal governments and qualifying non-profits to purchase products and services directly from contractors. Master contracts result from competitive solicitations run by Enterprise Services or run by the Western States Contracting Alliance (WSCA) and adopted as master contracts for Washington.
Master contracts are competitively established and awarded based on cost and other factors and price lists are provided for each Master contract. The prices should be considered maximum or ceiling prices and are based on lower volume purchases. Additional discounts may be available based on order quantity, manufacturer or dealer incentives, or other competitive factors. Contractors are allowed to charge less than the stated contract price. Check your invoice against the price list to make sure you are not charged more than the contract price.
No, but in some instances a statement of work may be required. Always reference the master contract number on your purchase orders. If there is any inconsistency between the terms of a purchase order or other order document and those in the contract, the master contract terms and conditions will prevail.
Product and service orders are submitted directly to the contractor, whose contact information is listed for each master contract. You must include the master contract number on all order documents.
The Enterprise Services master contract administration fee offsets the costs for contract establishment and administration, product and price auditing, purchaser assistance, and web access. Contractors submit activity reports and administration fees to Enterprise Services as outlined in the contract.
Enterprise Services Master Contract Administrator
1500 Jefferson St. SE, Olympia, WA 98501
P.O. Box 42445, Olympia, WA 98504-2445
Ph: (360) 407-2210
Master contracts are awarded via competitive acquisitions (Request for Proposals, Request for Quotations, etc.). To encourage the fullest possible involvement of companies in IT-related solicitations we post procurement announcements electronically on the Enterprise Services website and in WEBS.
You can view the current technology master contracts to get an idea of the types and their duration. Acquisitions to replace expiring master contracts are usually released about six months prior to a master contract’s final expiration date.
WSCA is a cooperative, multi-state purchasing organization with fifteen member states, including Washington. By combining the purchasing power of its member states, WSCA is able to acquire quality information technology products and services at more favorable prices than its member states could achieve individually. When adopted by Enterprise Services, IT contracts awarded by WSCA have been designated as regular mandatory-use master contracts.
Washington’s Electronic Business Solution (WEBS) is an Internet vendor registration and bid notification system. The system offers an online site where vendors can register to receive government bid notifications. Governmental buyers can go to the same site to post bidding opportunities and amendments.
Yes. If there is a master contract or DES-approved cooperative contract that meets an agency’s needs, it should be used. This helps aggregate spend to increase the buying power for the state. In the event a master contract or DES-approved cooperative contract cannot justifiably satisfy agency needs, an agency may make the purchase from a non-master-contract vendor. Agencies are directed to use discretion and sound judgment when making this decision. For example: If the product does not meet required performance specifications, or an agency has identified a diverse spend option that meets its needs and complies with all procurement rules, then the agency would be justified to purchase outside of a master contract or DES-approved cooperative contract. The reasons justifying the off-contract purchase should be documented.
'Public benefit non-profit corporations' are defined in RCW 24.03.005
RCW 24.03.005(17) 'Public benefit not for profit corporation or public benefit nonprofit corporation means a corporation no part of the income of which is distributable to its members, directors, or officers and that holds a current tax exempt status as provided under 26 U.S.C. Sec. 501(c)(3) or is specifically exempted from the requirement to apply for its tax exempt status under 26 U.S.C. Sec. 501(c)(3).
Master contracts are awarded via competitive acquisitions (Request for Proposals, Request for Quotations, etc.). Local government organizations may be subject to different acquisition policies and procedures.