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Changing Your Vendor Registration

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Update/change the information in your statewide payee registration

This page provides instructions if you are already registered as a Statewide Payee and need to change your:

  • Mailing address
  • Bank account information
  • Business or Company name (Doing Business As name)
  • Contact name, email, phone number or fax
  • Payment preferences

Note that we will need to create a NEW registration for you if you are changing:

  • the LEGAL NAME by which you report to the IRS
  • the EIN or the SSN for the legal name
  • the IRS reporting type for the legal name (corporation, LLC, sole proprietor, etc.)

How do I change the information in my payee registration?

  1. Open the Instructions for Statewide Payee Registration
  2. Use the instructions to complete the Statewide Payee Registration Form. Please note that incomplete or illegible forms will be returned and may delay payments, so we recommend that you use the instructions and complete the form on line. Complete the ENTIRE form, even if you are only changing one aspect. This will help us verify your account and keep it current.
  3. If you need clarification for the W-9 section of the Registration, review the General Instructions for the W-9
  4. Review the vendor tax type definitions.
  5. Print both pages. Sign the Deposit Authorization on page 1 if you have chosen direct deposit and sign the W-9 on page 2.
  6. Be sure to save a copy for your records.
  7. Please fax the signed forms to (360) 664-3363
    or mail to:
    Statewide Payee Desk
    P.O. Box 41450
    Olympia, WA 98504-1434

Questions