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Understand

The state leave sharing program enables state employees to come to the aid of another state employee who meets the criteria to be eligible to request shared leave donations.

Employees may donate accrued leave to a fellow state employee who is suffering from or has a relative or household member suffering from an extraordinary or severe illness or impairment which may cause the employee to take leave without pay or terminate employment.

Take Action

For employees requesting shared leave donations:

  • Complete and sign the Shared Leave Request form
  • Depending on the reason for shared leave, provide the employer with one of the following items:
    • A medical certificate from their licensed physician or health care practitioner that verifies the severe or extraordinary nature and expected duration of the condition before the employer approves or disapproves the request.
    • A copy of the military orders verifying the employee’s required absence before the employer approves or disapproves the request.
    • Proof of acceptance of an employee’s offer to volunteer for either a governmental agency or a nonprofit organization during a declared state of emergency.
    • Please refer to the WAC 357-31-390 for eligibility requirements.

For employees donating their leave:

  • Complete and sign the Shared Leave Donation form
    • Employees may donate vacation leave if this does not cause their vacation leave balance to fall below eighty hours. For part-time employees, requirements for vacation leave balances are prorated.
    • Employees may donate any amount of sick leave provided the donation does not cause their sick leave balances to fall below 176 hours after the transfer.