|Important Dates||Important Messages||Small Agency Financial Services News||Travel Tips||Contact Us|
Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
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Keep informed via Washington State's coronavirus response website Coronavirus.wa.gov
Here are some things to think about when planning your agency's 2021-2023 biennial budget:
The Office of Financial Management is working on a replacement for ESS called MyPortal - modern user interface with improved accessibility using assistive technology.
Check out these useful resources:
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With the passage of the 2020 supplemental budget, the Office of Financial Management (OFM) requests agencies update the compensation data they submitted in January 2020. OFM will use this data for developing compensation costs to inform the 2021-23 collective bargaining process as well as budget development.
It is likely that some agencies will find they need to adjust their data for changes made to staffing levels in the 2020 supplemental budget. It is not necessary to reconstruct the data submittal entirely; rather you should be able to add, subtract, or modify records in order to approximate the changes made in the recently enacted budgets or incorrect data submitted in January 2020.
Please work with your DES Budget Analyst to make updates to your compensation data.
Watch for your invite!
New features! Interactive workshop! OFM Budget staff!
Our workshop will cover all you need to know about the fiscal year-end close such as:
We'll also help you prepare for the 2021-2023 biennium by covering:
A question and answer period will follow. If you have specific questions or topics you would like to see covered, please email Gwen McClanahan.
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
|Team||Members||News / Message|
While teleworking, our team is prepared to keep AP services as close to normal as possible.
We are checking voicemail messages on our shared phone line daily, but the easiest way to get a hold of us with questions during this time is to email our APquestions inbox. Please continue to scan invoice batches to our Payments inbox and we will process accordingly.
While teleworking, budget staff continues to offer normal services. Please contact us as usual via email or telephone. Most office telephones are forwarded to the teleworking location.
While teleworking, our team is providing payroll services as close to normal as possible with some exceptions:
Payroll receives voicemail messages from our shared phone line via email. We receive an email with the audio from the voicemails. Payroll staff checks their personal voicemail multiple times per day, the fastest way to get ahold of us for questions during this time is to email our shared email at firstname.lastname@example.org.
Please continue to send documents electronically. We can receive electronic signatures during this time and emailed from the employees. Those will be followed up with physical signatures for those documents that need them when operations resume to normal.
Payroll will send PDF letters to SAFS liaisons for distribution to employees for bank account change confirmations.
While teleworking, all services are operating as normal except:
Printing and mailing invoices for DES and SAFS weekly. Cash/check payments received will be deposited on Tuesdays and Thursdays.
Customers are able to call and make credit card payments during limited hours via phone Thursday mornings 8:30-11:30 a.m. at 360-725-5700.
|Danelle is going into the office a few days per week to process mail and payments for Small agencies.
Vivian is working remotely to support the teams with various projects.
|Total Employees Paid||1,243|
|New Hires / Rehires||7|
|Transfer In / Transfer Outs||5|
|Supplemental Payments / Walk Throughs||1|
|Invoices Received from Agency||1,354||77.33%||$4,930,448.84|
|Invoices Paid on Delegated Authority||321||18.33%||$604,987.00|
|Travel Requests Paid through TEMS||75||4.28%||$26,595.73|
|Payments Reissued (SOL, Lost Warrant)||1||0.06%||$150.81|
|Total Payments Processed||1,751||100%||
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Experts advise canceling all non-critical travel plans. The World Health Organization has tips about traveling if you absolutely must during COVID-19.
If you have questions regarding fees or credits from COVID related travel cancellations, please contact us at email@example.com
If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
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