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Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
For the 17-19 biennium, both small agency HR and Financial services were transferred to the Office of Financial Management (OFM). OFM and DES are having discussions about OFM contracting with DES to provide HR and Finance services to the small agencies.
Supplemental budget requests are due to the Office of Financial Management (OFM) on Monday, October 9, 2017. Your DES budget analyst will need your decision packages by late September.
Submittals should focus on the following types of budget revisions:
Statewide master contracts for goods and services are designed to make it easier for state agencies, local and tribal governments, public school districts and colleges, and nonprofit organizations throughout Washington to focus on their missions. The statewide contracts have met state requirements for competitive bidding and other procurement laws, reducing risk and streamlining the purchasing process for agencies. There are more than 1,500 vendors supplying goods and services through master contracts.
OFM released an update to SAAM Chapter 20 - Internal Control and Auditing - that describes the role of the internal control officer. This chapter provides agency directors, managers, internal control officers, internal auditors, and all other employees, with a background in and approach to establishing and maintaining an effective system of internal control and internal audit so as to reasonably assure that they are meeting their respective objectives.
Here are a few of the items covered in SAAM:
For additional information contact Don Charlton at OFM (360) 725-0200.
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DES is planning on hosting a Payroll Workshop in October. Here are some of the topics we'll cover at the workshop:
The presentation will last an hour and a half and have time for answering specific questions. Invitees are encouraged to email questions in advance so we can research and get you the most accurate information. If you have any specific questions or topics you would like to see covered, please email Gwen McClanahan. Watch for your invitation to the workshop!
Reimbursements to board/committee/commission members are generally non-reportable. This means that they will not receive a 1099Misc at calendar year end. To ensure that the person is classified as a board/committee member, indicate it on the Form W-9.
Many small agencies work with the WaTech Statewide Payee Desk on behalf of their board/commission members or employees. To ensure that the Statewide Payee Desk knows what agency the individual applying for a statewide vendor number is associated with, enter you agency number on the Statewide Payee Registration.
Lastly, fax all forms to (360) 664-3363 or mail to the Statewide Payee Desk, PO Box 41450, Olympia, WA 98504-1450.
DES SAFS has updated the Agency Director's Manual. This manual is intended to be a high level reference guide.
DES SAFS has also updated the Executive Assistant's Manual that includes an overview of processes, forms with links to instructions, and blank forms.
These manuals are located on our Small Agency Financial Services website on the right hand side under "References."
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TEMS is the system that state agencies use to manage travel reimbursement requests. Once a user is authorized by their agency administrator, they can complete and submit a travel reimbursement request directly through the system for processing. TEMS automatically forwards the request to the supervisor responsible for approval, then on to the fiscal office for review and payment.
Here are some quick tips on how to:
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
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