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Small Agency Services Bulletin August 2018

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August 2018

Important Dates Important Messages Small Agency Financial Services News Travel Tips Contact Us

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Important Dates

Aug. 31

  • Phase 2 CAFR Close. Please note that during year-end close, payment batch processing may be delayed. Contact DES Accounts Payable if there are any items that require priority processing to ensure batches are paid on time.
  • Biennial budget requests are due to the Office of Financial Management (OFM) on Sept. 12 and Sept. 14 (see Budget Instructions Appendix 1). Please submit all decision package narratives to your DES Budget Analyst on or before Aug. 31. We will work closely with you to review and complete the decision packages to meet OFM's deadline.

Sept. 7

  • Aug. invoices and travel reimbursement requests are due to Accounts Payable in order for them to reflect in your agency's Aug. financial statements.

Sept. 12

  • State Financial Disclosure Certification form is due (capital assets, inventory, lease, liabilities etc.). Your DES Budget Analyst will work with you prior to Sept. 1 to prepare and submit these forms in the system.

Oct. 1

  • New travel reimbursement rates for per diem and lodging go into effect.

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Important Messages

2018 Central Service Agency Fair Presentation

The Office of Financial Management hosted the 2018 Central Service Rate Fair to provide a forum for central service agencies to inform clients about the nature of central service rates. Check out OFM's presentation. Also, here is a link to DES's portion of the presentation.

Washington State Agencies' Amazon Business Program

Amazon Business is built on Amazon's familiar, easy-to-use shopping experience, and provides access to hundreds of millions of products, competitive pricing, and fast and free shipping options (without paying for Amazon Prime memberships). State purchasing cardholders can take advantage of features tailored for government procurement organizations. Check out the webpage for more information on how to sign up.

Environmentally Preferred Purchasing

The purchasing and use of products and services can have a profound impact on people and the environment. Check out the Purchasing Reference Guide for Environmentally Preferable Purchasing. This guide was create to meet the growing interest among governmental purchasers to find ways for their organizations to make buying decisions that are better for people and the environment. Also, check out our webpage to get more information on Green Purchasing Opportunity Assessments and green goods and services.

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Small Agency Financial Services News

DES Payroll statistics for July 2018

  • 16 New Hires/Retires
  • 10 Transfer Ins/Transfer Outs
  • 12 Separations
  • 2 Walk Through
  • 1 Overpayment

DES Accounts Payable statistics for July 2018

  • 2,081 payments ($8,658,320) were processed.
  • 1,801 non-travel invoices ($8,571,900) processed.
  • 280 travel and other reimbursements for employees and board members/commissioners ($86,421) processed.
  • 20 percent of the non-travel invoices were paid using delegated authority letters provided by agencies.
  • 88 percent of the travel and other reimbursements were submitted and processed through the Travel and Expense Management System (TEMS).

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Travel Tips

New travel reimbursement rates for per diem and lodging go into effect October 1.

Our annual travel workshop will be coming up soon. Please let us if there's anything specific you would like to learn about that we didn't cover last year.

As always, if you have any questions regarding travel: call SAFS AP at (360) 407-8183 or email travel.safs@des.wa.gov.

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Contact Us

If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.

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