Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
We are moving toward building a team of experts in the different services we provide to assist you and your agency with all of your accounts payable needs. This is a shift from having specific analysts assigned directly to your agency. By focusing on a team vs. individual approach to support your agency, we will be better equipped to have numerous subject matter experts available to each agency. This will provide consistent and reliable coverage to every agency, as well as more strong, well-versed staff on the many facets of your business.
For Accounts Payable (A/P), please use the following new contact information:
Submit June (FY16) and July (FY17) travel reimbursements separately in the Travel and Expense Management System (TEMS). DES A/P needs to process FY16 and FY17 travel reimbursement requests separately in order to record them in the proper fiscal year. Requests with June and July travel dates together will be returned to the requestor to be resubmitted separately.
Continue to send FY16 and FY17 invoices on separate A45s.
DES SAFS will be balancing your interagency receivables / payables for accounting year end. Here is where to direct any due to / due from questions:
With the Combined Fund Drive activities getting started, small agencies must hold ALL fundraiser deposits in their agency accounts until the end of the campaign. Then submit a fundraiser transfer form (located on the CFD webpage under for Campaign Leaders) to transfer all money on or before the Dec. 12 deadline.
The Transfer Form MUST match the total amount transferred to Office of the Secretary of State (OSOS). Any transfers for fundraisers outside the fall campaign are to be submitted on a quarterly basis. Complete a separate form for credit card fundraiser income.
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None at this time.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
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