|Important Dates||Important Messages||Small Agency Financial Services News||Travel Tips||Contact Us|
Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
Nov. 1 through Nov. 30
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The Public Employees Benefits Board (PEBB) annual healthcare open enrollment period for the 2020 plan year is Nov. 1 through Nov. 30. Check out the October PEBB newsletter for news on:
The Combined Fund Drive campaign is nearly upon us and we look forward to assisting you with any charitable contributions you may have. Please help us better serve you by reminding your CFD Coordinators to convert cash donations to check or money order prior to sending them to DES/SAFS or contact our SAFS Revenue Management team (360) 407-2238 to arrange for cash to be included in our Thursday cash deposit
The Office of Financial Management maintains a central vendor file for Washington State agencies to use for processing vendor payments. This allows your vendors to receive payments from all participating state agencies by direct deposit, the state's preferred method of payment.
The vendor/payee registration process requires the thorough completion of both the Statewide Payee Registration form and Form W-9. Missing or difficult to read information may delay the issuance of the vendor/payee's Statewide Vendor number (SWV), delaying payment to your vendor.
Here are some tips for your vendor when completing the forms:
Here are some tips for your agency when receiving the forms:
Located in a capitol campus building? Want to know what building projects are coming up? What to know when construction might affect you?
Visit DES's Capitol Campus Projects webpage for a list and information on upcoming projects.
Many of our small agency customers are located in Capitol Court (Old Thurson County Courthouse) at the corner of 11th and Capitol Way. See a list of current projects and watch for additional information on the website coming soon that will include weekly information sharing planned activities and project specifics.
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Public Employees Benefits Board (PEBB) healthcare benefits open enrollment is coming. Employees have the opportunity to make changes to their benefits for 2020 from Nov. 1 through Nov. 30. Check your mailbox for a copy of your open enrollment newsletter mailed mid-Oct.
To assist with open enrollment, DES Payroll will be hosting an open house.
Wednesday, November 6 at 1500 Jefferson St SE (Room 2320), Olympia from noon to 4 p.m.
Stop by and learn about:
Check out our updated Agency Assignment Webpage. The list includes primary agency analysts and business partners. Two new columns have been added to the chart: Accounts Payable / Travel and HRMS Specialist.
Budget Analyst – Your contact to discuss budget development, allotments, financial reports, and budget status.
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
|Team||Members||News / Message|
|Accounts Payable||Sarah Parker
Amanda Overstreet "new"
May is the new Lead Analyst for Accounts Payable, replacing Seth Flory. Congrats May!
Amanda is the newest member of the group, joining AP in Sept. Amanda previously worked with DES Revenue Management and has been able to transfer her small agency expertise to the AP team. Welcome to the team Amanda!
Seth Flory "new"
Seth is the newest member of our budget team. Seth joined us in July, replacing Kai Matthews. Congrats Seth!
Seth has been with SAFS Accounts Payable for almost 3 years and already knows and has worked with many of the small agencies. What a great addition to our team!
Open enrollment is Nov. 1-30. Contact Whitney Brabant, Benefits Specialist, with your open enrollment or benefits questions.
Heads up – Bona Blume will be on leave from mid-Dec through mid-Feb. Please continue to send any correspondence to email@example.com.
|Revenue Management||Kara Skinner
Marisa Espinoza "DES"
Amy Johnson "new"
Teancum Satot "new"
Marisa promoted within DES Revenue Management to an FA2 position and will now be DES support. Congrats Marisa! The SAFS agencies will miss you.
Effective October 28, Amy and Teancum are Revenue Managements' two new Cash Receipts Specialists. Both join DES with experience, enthusiasm, and passion that will make them great additions to our team. Welcome aboard!
|Administrative Assistance||Danelle Guerin "new"
Danelle is our new Administrative Services Supervisor since July, replacing Marcia. You'll be hearing from Danelle when we're scheduling quarterly meetings. Welcome Danelle!
|Total Employees Paid||1,227|
|New Hires / Rehires||21|
|Transfer In / Transfer Outs||6|
|Invoices Received from Agency||1279||69.62%||$7,710,439.70|
|Invoices Paid on Delegated Authority||369||20.09%||$674,869.25|
|Travel Requests Paid through TEMS||185||10.07%||$64,660.14|
|Payments Reissued (SOL, Lost Warrant)||4||0.22%||$8,118.70|
|Total Payments Processed||1,837||100%||$8,458,087.79|
SAAM 10.10.35 covers health and safety of travelers being top priority. Be aware of hazardous inclement weather and other situations that could threaten the health and safety of state personnel. If travel plans have to be altered due to hazardous weather, promptly notify your supervisor. If additional expenses occur due to alternate travel plans, note the reason on the traveler's travel expense voucher.
DES SAFS will host a travel workshop on November 14 from 1:30-3:30 p.m. in the Helen Sommers building, Rooms G015A & G015B.
This is a workshop you won't want to miss!
Join us for:
Have you heard that the state expects to select a new cloud-based finance solution in the second half of fiscal year 2020? And, throughout 2019, we've heard that industry experts were being secured to help the state navigate the modernization of its core administrative functions. Those experts are onboard and their work has begun -- join us to learn about what these experts are saying. Brian Tinney, OFM Assistant Director for Finance and Vann Smiley, One Washington Executive Director, will provide an update with opportunity for questions.
If you have any specific questions or topics you would like to see covered, please email firstname.lastname@example.org.
As always, if you have any questions regarding travel please call SAFS AP at (360) 407-8183 or email email@example.com.
If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
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