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Small Agency Services Bulletin - Sept 2016

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September 2016

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Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.

Important Dates

  • September 30 – 2015 Greenhouse Gas Emissions (GHG) inventory is due. The 2015 GHG calculators (regular, simplified and fugitive emissions) and instructions are posted on Ecology's website.
  • October 1 – New travel reimbursement rates for per diem and lodging go into effect.
  • October 10 – September invoices and travel reimbursement requests are due to DES Accounts Payable for them to reflect in your agency's August financial statements.
  • October 24 – 2017 supplemental budget requests are due to the Office of Financial Management (OFM). Please see the OFM letter on Instructions for 2017 Supplemental Budget Submittals. Your DES Budget Analyst will be working with you soon to help you prepare any decision packages you wish to submit.
  • October 25 - Quarterly allotment adjustments are due to OFM.

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Important Messages

Campaigning on State Time – Tip of the Month

Do you ever wonder about the rules regarding employees campaigning on state time? Check out the Ethics Tip of the Month about Political Campaigning.

For more information on ethics, go to the Washington State Executive Ethics Board's website.

Do You or Your Employees Drive State Vehicles?

Check out DES's website on State Vehicles and Drivers and learn about:

  • Safe driving videos and training
  • Traveling on state business (passenger vans, air travel, lodging, state contracts, accident reporting)
  • Policies related to travel
  • Washington state and federal governments link related to driving
  • Traffic related safety organizations

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Small Agency Financial Services News

Official Agency Payment Register – A Useful Resource

Check out a presentation on how the daily Payment Register is a great resource to verify that payments are being made and made correctly.

DES Accounts Payable statistics for September

  • A total of 1,701 payments were processed.
  • 1,535 non-travel invoices paid.
  • 166 travel reimbursements for employees and board members/commissioners paid.
  • 18 percent of the non-travel invoices were paid using delegated authority letters provided by agencies.
  • 77 percent of travel reimbursements were submitted and processed through the Travel and Expense Management System (TEMS).

Payroll statistics for September

  • 14 New Hires/Rehires
  • 5 Transfers (in/out)
  • 13 Separations
  • 1 Walk Thru
  • 1 Overpayments

Travel Tips

New per diem rates take effect as of Oct. 1, 2016.

Contact Us

If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.

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