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December 2020

Important Dates Important Messages Small Agency Financial Services News Travel Tips Contact Us

Your feedback is important

Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.

Important Dates

Dec. 22

  • 2020 IRS 1099-MISC reporting invoice cutoff.

Dec. 31

  • Due date for agencies that file annual/monthly DOR Use Tax.

Jan. 8

  • To reflect in your agency's December monthly financial statements, all invoices and travel reimbursement requests are due to Accounts Payable.
  • 2020 IRS 1099-MISC upload deadline.

Jan. 11

  • 2021 Legislative Session begins.

Jan. 31

  • 2020 W-2s will be distributed.
  • Annual sick leave buy-out form is due.

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Important Messages

Coronavirus (COVID-19) Resource

Keep informed via Washington State's coronavirus response website Coronavirus.wa.gov

Governor's proposed budgets released

Governor Inslee released his proposed 2021 Supplemental and 2021-23 Biennial Budgets.

Budget information may be found on the OFM Budget Site.

Fiscal Note Training

Fiscal notes will start soon. Do you need a refresher on fiscal note training? OFM offers Introduction to Fiscal Notes System (FNS) Virtual Training.

Two classes are available:

  • Wednesday, January 6, 2021 at 2 p.m.
  • Thursday, January 7, 2021 at 9 a.m.

Sign up for this training on the Washington State Learning Center.

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Small Agency Financial Services News

Payroll reminder

  • 2020 W-2s will be distributed via mail by Jan. 31.
  • Update your address: Have you moved? Now is a good time to update your address. Update your address in Employee Self Service/My Portal or send an email to the Human Resources office.
  • Annual sick leave buy-out reports should be out in mid-January. The signed form is due back to DES Payroll by Jan. 31 and will be processed by the Feb. 10 paycheck.
  • The IRS 2021 W-4 Form is available.

IRS 1099-MISC Reporting

In preparation for 2020 IRS 1099 reporting, SAFS AP will not be processing payments from Dec. 28 - Dec. 31, 2020. Payments will resume on January 4, 2021.

For payment in 2020, please submit invoices to SAFS AP by close of business December 23. Invoices submitted after December 23 will be paid in January 2021.

Please contact SAFS AP if you have any questions: APquestions.safs@des.wa.gov or (360) 407-8183.

SAFS (Small Agency Financial Services) Team Updates

Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.

Team Members News / Message
   

From the whole SAFS team......
STAY SAFE, KEEP WARM, AND HAVE A WONDERFUL HOLIDAY SEASON!

Accounts Payable

Sarah Parker
May Davida-Jackson
Ian Shelley
Sasha Sudirjo
Amanda Overstreet

Sarah has a new contact number (360) 801-6109
Budget

Chad Johnson
Diann Lewallen
Paul Bitar
Seth Flory

Chad has a new contact number (360) 490-2674

Diann will be out of the office Dec. 24-Jan.1, returning Jan. 4. Feel free to contact one of the other budget analysts if you need assistance while Diann is out.

Payroll

Carrie Knudson
Bona Blume
Vanno Non
Tasha Fitzgerald (shared leave)
Whitney Brabant (benefits)
Phuong Luong (shared leave)

 
Accounts Receivable

Kara Skinner
Crystal Marshall
Megan Finger  "new"

We are very happy to announce that Megan Finger is our Cash Receipts Specialist. Megan has a Bachelor's degree from CWU in Accounting and Finance and has worked in the restaurant/hotel industry. We are very excited to have her join our Team! Please help us welcome Megan to DES.

Administrative Assistance

Danelle Guerin

 

 

DES Payroll statistics for Nov 2020 (40 agencies served)

Total Employees Paid 1,229
New Hires / Rehires 8
Transfer In / Transfer Outs 5
Separations 23
Supplemental Payments / Walk Throughs 0
Overpayments 7

 

DES Accounts Payable statistics for Oct 2020 (31 agencies served)

Invoices Received from Agency 1,316 77.69% $13,665,195
Invoices Paid on Delegated Authority 360 21.25% $764,427
Travel Requests Paid through TEMS 11 0.65% $3,271
Payments Reissued (SOL, Lost Warrant) 7 0.41% $14,778
Total Payments Processed 1,694 100% $14,447,671

 

DES Accounts Payable statistics for Nov 2020 (31 agencies served)

Invoices Received from Agency 1,589 75.49% $10,397,479
Invoices Paid on Delegated Authority 507 24.09% $943,995
Travel Requests Paid through TEMS 7 0.33% $1,818
Payments Reissued (SOL, Lost Warrant) 2 0.10% $4,325
Total Payments Processed 2,105 100% $11,347,617

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Travel Tips

Coronavirus (COVID-19) Travel Advice

Experts advise canceling all non-critical travel plans. The World Health Organization has tips about traveling if you absolutely must during COVID-19.

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Contact Us

If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.

If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.

If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.

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