Small Agency Services Bulletin - April 2026
| Important Dates | Important Messages | Small Agency Financial Services News | Travel Tips | Contact Us |
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Important Dates
April 28
- SAFS AP presents Quarterly Travel Training (formerly annual).
May 1
- Payroll Timesheets due - Questions email despayroll@des.wa.gov or submit a Payroll Request form.
- Updates to the 2027-2029 Compensation Impact Model (CIM) due to OFM. In January your agency's CIM was submitted. If there are any changes in positions, changes in staff, or retirements, please let your DES budget analyst know.
May 4-8
May 5
- To reflect in your agency’s April monthly financial statements, all invoices and travel reimbursement requests are due to Accounts Payable.
May 14
- Payroll timesheets due
May 15
- Supplemental Recast to Activity due to OFM
June 2
- Payroll timesheets due
June 4
- DES SAFS presents "Fiscal Year-End" workshop for FY26 from 9-10 a.m. ASL Interpretation will be provided.
June 16
- Payroll timesheets due
June 22
- Deadline for Shared Leave Donations. Donations received after this date will be processed after July 1.
June 29-30
- Payment pause: DES Accounts Payable will not be processing any payments during this time prior to cash cutoff.
June 30
- Replenish petty cash per SAAM.
- All services must be rendered, and tangible goods must be received.
- Obtain list of assets in the Capital Asset Management System (CAMS). If needed, complete a physical inventory.
- Comp-time will be cashed out for all represented employees. Only represented employees receive comp cashouts.
July 1
- Payroll for June 16-30 is due. This includes any Board/Commissioner Stipends, Commute Trip Reduction (CTR), and any retro changes for July 1, 2025 – June 15, 2026.
- Cost Coding for FY27 should be updated by this date. Please send changes to DESPayroll@des.wa.gov so we can ensure coding is updated.
Important Messages
Correctional Industries (CI) - end of year cut-off dates
CI has identified the following cutoff dates for FY26 furniture orders requiring delivery by June 30, 2026:
- Sit-to-stand riser orders - May 15, 2026
- Fast fulfillment orders - June 1, 2026
Time to think about the end of the fiscal year
- All FY26 travel reimbursement requests should be submitted within one month after travel.
Time to think about the 2027-2029 biennial budget
- Will your agency have any employees retiring and thus resulting in large annual leave and sick leave buyout expenditures?
- Does your building's lease expire soon, and will your lease expenses increase? Or, will you need to move?
- Now that the supplemental budget is signed, OFM may contact your agency to determine 2027-2029 carry forward levels. Please connect with your DES budget analyst for assistance.
- Those agencies that need board approval for their supplemental allotments need to let us know ASAP so that we can tackle those agencies first.
DES Small Agency Procurement message
New budget? New projects? DES can help!
DES Small Agency Procurement Consulting team stands poised and ready to assist. Note that any procurement or project over $40,000 (even though specifically mentioned in the budget) generally needs a competitive procurement, and our teams are ready, willing, and more than able to assist you through the process.
If you have a high dollar, high risk, or high complexity project you’d like assistance with, either fill out an intake form, or email DESProcurementConsulting@des.wa.gov.
IRS tax withholding estimator
Not happy with either getting too much back from or having to pay too much into the IRS? The IRS has a tool to help you estimate the federal income tax you want your employer to withhold from your paycheck. See how your withholding affects your refund, take-home pay, or tax due.
Check it out! Tax Withholding Estimator - About You | Internal Revenue Service (irs.gov)
Small Agency Financial Services News
DES SAFS AP Travel Workshop – Tuesday, April 28 from 1-2:30 p.m.
Our SAFS AP team will be facilitating the Travel Workshop which will be conducted virtually over Microsoft Teams. ASL Interpretation will be provided.
This workshop will cover topics such as:
- SAAM Travel Policy overview
- Meals with Meetings & Light Refreshments
- TEMS live tutorial
- Telework & Travel
- Other topics to include an interactive Q&A section
Please email travel.safs@des.wa.gov with any questions or if you have not received an invitation and would like one sent to you.
Fiscal Year-End Accounting workshop
DES SAFS will present our FY26 "Fiscal Year-End" workshop on June 4 from 9-10 am. ASL Interpretation will be provided.
This workshop will cover all you need to know about fiscal year-end accounting areas such as:
- Important dates and deadlines
- Payroll items & dates
- Cash receipts & receivable accruals
- Purchases, paying invoices, travel
- Expenditure accruals
- Accounting for capital assets
A question-and-answer period will follow. If you have specific questions or topics you would like to see covered, please email diana.huynh@des.wa.gov.
DES SAFS 2027-2029 Budget Build workshop is coming soon - watch for your invite
Our workshop will cover all you need to know about disclosure forms and your 2027-2029 budget build.
A question-and-answer period will follow. If you have specific questions or topics you would like to see covered, please email gwen.mcclanahan@des.wa.gov.
Payroll information
- We recommend that all correspondence and forms are sent using the Payroll Request form or to the despayroll@des.wa.gov inbox. Items sent via these methods are ticketed and monitored for completion.
- Reminder that Payroll Journals need to be signed prior to payday per SAAM 25.20.30 & RCW 41.06.270 and returned by the due date mentioned in the email that is sent with the journal.
- Once the payroll journals are signed, they should be sent back to DES Payroll for retention.
SAFS (Small Agency Financial Services) Team Updates
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
Accounts Payable
Team Members:
- Diana Huynh - Supervisor
- Riley Hyland - Sr. Lead
- Kaler Pearson - Sr. Lead
- Bryn Parker - Lead
- Forest Pope - Accounting Analyst
- Kyler Oblad - Accounting Analyst
- Amber Roberts - Accounting Analyst
Accounts Receivable
Team Members:
- Betti Bartoldo - Supervisor
- Stacey Millsap - Sr. Lead
- Jenifer Mobley - Accounting Analyst
- Brandy Leitgeb - Accounting Analyst
- Sarah Palazzo - Cash Receipts Specialist
Team Message: Sean Garcia's last day with DES was April 10. We appreciate your patience as we work to transition his work to others on the team.
Budget
Team Members:
- Diann Lewallen
- Seth Flory
- Ian Shelley
- Christina Shearer
- Annis Jones
Team Message: As we head into a busy season, we want to take a moment to thank you for your continued support and trust in us. This time of year can be fast-paced, but our commitment to providing you with excellent service never changes.
Payroll
Team Members:
- Rachel Rodgers – Manager
- Molly Guinan – Supervisor
- Kayla Preble – Lead
- Nichole Dahlin – Processor
- Vanno Non - Garnishments
- Adam Oskvig – Out of State Taxes
- Treyson Ramos – Retirement Specialist
- Brandy Butterfield – Benefits Specialist
Team message: Teamwork is the secret that makes common people achieve uncommon results! – Ifeanyi Enoch Onuoha
Administrative Assistance
Team Members:
- Makaila Barbella
DES Accounts Payable statistics for March 2026 (34 agencies served)
| Invoices received from agency | 2,286 | 80.52% | $11,541,323 |
| Invoices paid on delegated authority | 440 | 15.50% | $1,324,648 |
| Travel requests paid through TEMS | 103 | 3.63% | $37,130 |
| Payments reissued (SOL, Lost Warrant) | 10 | 0.35% | $6,891 |
| Total payments processed | 2,839 | 100% | $12,909,992 |
Quarterly DES Accounts Receivable statistics for Jan., Feb., Mar. (28 agencies served)
| Invoices produced | 585 | $4,218,726 |
| Revenue recorded | 2,064 | $16,998,369 |
| Expenditure reductions recorded | 570 | $2,335,454 |
| Accounts Receivable FTEs completing the work | 3.25 |
DES Payroll statistics for March 2026 (42 agencies served)
| Total employees paid | 1,238 |
| Appointment changes | 8 |
| New hires/rehires | 18 |
| Separations | 13 |
| Supplemental payments/walk throughs | 0 |
| Overpayments | 3 |
Travel Tips
Fiscal year end is coming!
Now is a good time to start tying up loose ends.
- Travel requests pending reimbursement? Remember to get those requests submitted!
- New commissioners or board members? Fill out and submit a statewide vendor form before they travel so they can be paid in a timely manner upon return.
- Travelers without a TEMS profile? Sign up here: TEMS Access Request Form
As always, if you have any questions regarding travel: call SAFS AP at 360-407-8183 or email travel.safs@des.wa.gov.
Contact Us
If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.