General Forms

Agency Transmittal (for submission to AP, AR, and Payroll)

• Agency Transmittal - Form A-45
• Agency Transmittal - Form A-45 Instructions

Payroll Documents

Department of Retirement Systems (DRS) Forms

• DRS Retirement Checklist
• Beneficiary Designation
• Member Information form
• Deferred Compensation Quick Enrollment form
• Deferred Compensation Extended Enrollment form
• Retirement Status Verification

Personnel/Payroll Data Sheet (PPDS)

• PPDS Form
• PPDS Action Reason Definitions
• PPDS Action Type-Reason - chart only

Position Update/Change

• Position Action Form

Bi-Monthly Attendance Report

• Bi-Monthly Attendance Report Form
• Bi-Monthly Attendance Report Instructions

MyPortal Guides

• FAQs
• Change your password
• Additional MyPortal guidance documents

Payroll Timesheet

• Timesheet Form
• Timesheet Instructions

Leave Requests

• Leave Request Slip/Form
• Leave Request Instructions

Overtime Request & Authorization

• Overtime Request & Authorization Form
• Overtime Request & Authorization Instructions

Payroll Journal

• Official Agency Payroll Journal - What is it? How to read it, How to audit/review it.

IRS Form W-4

• W-4 - send a copy to DES Payroll
• W-4 - Spanish version - send a copy to DES Payroll

Accounts Payable Documents

Statewide Payee Registration

See OFM's Statewide Vendor/Payee Services webpage for:

• Vendor/payee registration form
• Vendor/payee change form
• Direct Deposit Authorization form

Invoice Voucher

• Invoice Voucher - Form A-19
• Invoice Voucher - Form A-19 Instructions

Field Order

• Field Order - Form A-17
• Field Order - Form A-17 Instructions

Credit Cards

• Credit Card Log - Excel (uploadable for payment processing)
• Credit Card Log
• Credit Card Log Instructions

Travel Documents

Travel Authorization

• Travel Authorization - Form A40-A
• Travel Authorization - Form A40- Instructions

Exceeding Maximum Per Diem

• Exceeding Maximum Per Diem Form
• Exceeding Maximum Per Diem Instructions

Board Member Travel Record/Request for Payment

• Board Member Travel Record/Request for Payment Forms
• Board Member Travel Record/Request for Payment Instructions

Meeting Expense Authorization

• Meeting Expense Authorization Form
• Meeting Expense Authorization Instructions