Payroll Documents

Personnel/Payroll Data Sheet (PPDS)

• PPDS Form
• PPDS Action Reason Definitions
• PPDS Action Type-Reason - chart only

Position Update/Change

• Position Action Form

Bi-Monthly Attendance Report

• Bi-Monthly Attendance Report Form
• Bi-Monthly Attendance Report Instructions

Employee Self Service (ESS) Leave Tool Guides

• Submit a Leave Request
• Change/Delete a Leave Request

Payroll Timesheet

• Timesheet Form
• Timesheet Instructions

Leave Requests

• Leave Request Slip/Form
• Leave Request Instructions

Overtime Request & Authorization

• Overtime Request & Authorization Form
• Overtime Request & Authorization Instructions

IRS Form W-4

• 2020 Form W-4 - PDF Version
• Understanding the 2020 Form W-4 webinar

Accounts Payable Documents

Statewide Payee Registration

• Statewide Payee Registration Form
• Statewide Payee Registration Instructions

Invoice Voucher

• Invoice Voucher - Form A-19
• Invoice Voucher - Form A-19 Instructions

Field Order

• Field Order - Form A-17
• Field Order - Form A-17 Instructions

Agency Transmittal

• Agency Transmittal - Form A-45
• Agency Transmittal - Form A-45 Instructions

Credit Cards

• Credit Card Log - Excel (uploadable for payment processing)
• Credit Card Log
• Credit Card Log Instructions

Travel Documents

Travel Authorization

• Travel Authorization - Form A40-A
• Travel Authorization - Form A40-A Instructions 

Exceeding Maximum Per Diem

• Exceeding Maximum Per Diem Form
• Exceeding Maximum Per Diem Instructions

Board Member Travel Record/Request for Payment

• Board Member Travel Record/Request for Payment Forms
• Board Member Travel Record/Request for Payment Instructions

Meeting Expense Authorization

• Meeting Expense Authorization Form
• Meeting Expense Authorization Instructions