Access the Sole Source Contracts Database
If you already have a login provided by us and have access to the statewide intranet, go to the Sole Source Contracts Database. A help guide is available to use once you are logged in. If you do not have access, contact email@example.com for assistance.
To facilitate the requirements of RCW 39.26, state agencies and institutions of higher education must file sole source and related amendments in the Department of Enterprise Services (DES) Sole Source Contracts Database (SSCD) for DES approval or review.
The questions asked within the SSCD are designed to assist state agencies and institutions of higher education in providing succinct and compelling justifications for awarding sole source contracts. The questions are based upon the following business and/or operational topics:
- Business Need
- Unique Qualifications of the Vendor or Product
- Market Research
- Considerations for small businesses (supplier diversity)
- Special Circumstances
Direct Buy Threshold: Sole source contracts need to be filed if their value is greater than (a) $30,000, or (b) $40,000 if the purchase is being made from a small business as defined by RCW 39.26.010(22), or from a certified veteran-owned business. Sole source contracts less than these amounts meet direct buy requirements and are not required to be filed.
- Sole source contract filings must be entered at a minimum of 10 working days prior to the anticipated start of work date for DES approval. Working days do not include holidays and/or weekends.
Non-State Funds – Higher Education Only: Institutions of higher education must file sole source and emergency contracts only when state funds are greater than 50 percent (%) of the total contract consideration.
Checking the Status of Your Filing: Agencies and institutions of higher education can view the status of their filings by visiting their Filing Queue in the SSCD.
Outlines to help with the sole source and emergency contract and amendment filing process: