Filling out the form

Follow these easy steps to properly use the Pink Slip:

1. Date the slip.
2. Check the box(es) that correspond with the service needed.
   Note: to comply with the Private Express Statutes all letter mail is sent USPS 1st Class unless otherwise specified. Letters and flats sent with unmarked slips will be sent presort.
3. Optional: Describe special requests in the "Other" section.
4. Optional: Request inserting services and provide a sample of the finished job.
5. Attach the pink slip to the mailing with a rubber band.
6. Place the item in your outgoing mail bin.

Order pink slips

Please do not photocopy the pink slips.

• The bar code may not scan on copied slips.
• Information is subject to change.

We provide pink slips to you for free.

• New customers: contact us.
• Existing customers: order online.
  • Call 360-664-9617 if you need to update any of your contact information.

Mailing Instruction Form Definitions

US Postal Service Mail Letters

• 1st Class Presort (forward)
  • By using this service, you pay less postage.
  • Sent same day if received before 1:30 p.m.
  • If an address correction is available through our online system, we will make the correction and forward the mail.
• 1st Class Presort (return)
  • By using this service, you pay less postage.
  • If an address correction is available through our online system, we will make the correction and return the mail to you.
  • Returning your mail allows you to update your mail lists, speeding future mail processing.
  • After updating your list, return the unopened mail piece to Print & Mail. We’ll upgrade the meter date and forward the mail to USPS.
• 1st Class Same Day
  • Sent same day.
  • If received before 1:30 p.m., mail is sent at the presort rate.
  • If received after 1:30 p.m., mail is sent at the full postage rate.
• Other
  • For requesting special services. Please describe in the space provided.

US Postal Service Mail Flats

• 1st Class
  • For large envelopes (flats), generally 9 x 12 inches.
  • No postage discount.
  • Sent same day if received by 5 p.m.
• Priority
  • ​​​​​​​Expedited mail delivery cheaper than USPS Priority Mail Express.
  • Two- to three-day delivery time.
  • Most cost effective on items over 16 ounces.
    • Priority mail is not trackable unless combined with an extra service such as Certified or Registered.

US Postal Service Mail Parcels and Other

• 1st Class
  • ​​​​​​​For parcels weighing less than 16 ounces.
  • Two- to three-day delivery time
• Priority
  • ​​​​​​​For parcels weighing 70 pounds or less.
  • Two- to three-day delivery time.
• Parcel Select
  • ​​​​​​​Use when value is most important.
  • Thick envelopes, tubes and small and large packages.
  • Two- to eight-day delivery time.
• Media Mail (also called "Book Rate")
  • ​​​​​​​Limited to books, film, sound recordings, video tapes, and computer media such as CDs, DVDs, and diskettes.
  • Cannot contain advertising.
  • Less expensive than Standard Post.
  • Two- to eight-day delivery time.
• Library Mail
  • ​​​​​​​For items on loan from or mailed between academic institutions, public libraries, museums, and other qualified organizations.
  • Limited to books, sound recordings, academic theses, and certain other items.
  • Advertising restrictions apply.
  • Each piece must show in the address or return address the name of a school or nonprofit organization.

USPS Accountable Mail

• Insured $_____
  • ​​​​​​​Provides up to $5,000 indemnity coverage for a lost, rifled, or damaged article.
  • Complete USPS form #3813-P.
  • List the insured amount in the space provided.
  • No guaranteed delivery times.
• USPS Registered
  • ​​​​​​​For sending valuable or irreplaceable items.
  • Insured up to $25,000 against loss or damage.
  • Complete USPS form #3806.
  • Items you send with Registered Mail are place under tight security from the point of mailing to the point of delivery.
• USPS Certified
  • ​​​​​​​For verifying that you’ve sent a letter or package.
  • Complete USPS form #3800.
  • Can be combined with Return Receipt form #3811 or electronic return receipt for proof of delivery
• Restricted delivery
  • ​​​​​​​For sending mail to a specific recipient.
  • Only the specific addressee or authorized agent can receive and sign for the mail piece.
  • Complete section 4 of Return Receipt (form 3811).
• USPS Electronic Return Receipt
  • ​​​​​​​Provides the sender with the same information as PS form 3811 for less cost.
  • Electronic Return Receipt Certified mail labels are required. Labels are available through Print & Mail.
  • Restricted Delivery is available with electronic return receipts.
  • Check the Restricted Delivery box for this service.
• USPS Return Receipt (PS Form 38111 or 2865)
  • For proof of delivery, including recipient's signature, name, and address.
  • Complete USPS form #3811.

International Mail

• USPS First Class Mail International
  • ​​​​​​​Delivery times vary by location.
• USPS Priority Mail Express International
  • ​​​​​​​Delivery in 3-5 business days.
• USPS Priority Mail International
  • ​​​​​​​Delivery in 6-10 business days.
• FedEx
  • ​​​​​​​Use International airbill and fill out customs forms or contact us.
• UPS
  • ​​​​​​​​​​​​​​Use International airbill and fill out customs forms or contact us.

Customs forms are required for most international shipments. Complete a USPS form.

Guaranteed Overnight Mail

• USPS Express
  • ​​​​​​​Next day delivery to most domestic destinations if at CMS by 2:30 p.m.
  • Use this service for overnight delivery to P.O. boxes.
  • Online tracking available.
• FedEx Express
  • ​​​​​​​Use this for FedEx AM or PM next day service.
  • Items must arrive at Print & Mail by 4 p.m. to make the 4:20 p.m. departure time.
  • Prepare shipping labels prior to Print & Mail pickup.
• UPS Air
  • ​​​​​​​Use this for UPS AM or PM next day service.
  • Items must arrive at Print & Mail by 4:30 p.m. in order to make the 4:55 p.m. departure time.
  • Prepare shipping label prior to Print & Mail pick up.

Package Services

• Print & Mail Rate Shop (find best rate and ship)
  • ​​​​​​​Print & Mail will compare vendor cost and send the most cost-effective way.
  • Do not choose this option for First Class mail.
• FedEx Ground
  • ​​​​​​​Delivery in the U.S. in 1-5 business days. Deliveries in Washington are typically (but not guaranteed) next business day.
• UPS Ground
  • ​​​​​​​​​​​​​​Delivery in the U.S. in 1-5 business days. Deliveries in Washington are typically (but not guaranteed) next business day.
• Insure amount $
  • ​​​​​​​Enter amount.
• Ship Notification
  • ​​​​​​​Enter your email address to have a tracking number sent to you.
• Delivery Notification
  • ​​​​​​​Enter your email address to receive delivery confirmation.

Insert Section Worksheet

Contact us to schedule these services. Put the pink slip inside the container with the materials and address the item to P.O. Box/Mailstop 41055.

• Job Number
  • ​​​​​​​Use this section only if you know the job number.
• Insert Jobs
  • ​​​​​​​Insert documents into envelopes.
    • Fold - Fold documents.
    • Label - Apply labels.
    • Burst - Separate perforated documents.
    • Trim - Detach edge of continuous feed computer paper.
    • Number of Pieces per envelope - indicate number of pieces to be inserted into each envelope.
• Return Extras
  • ​​​​​​​Indicate whether or not extra envelopes or documents need to be returned to you.
  • We will recycle extras if no return is requested.
• Return Envelope
  • ​​​​​​​Indicated if a return envelope is to be inserted in the mailing. Please provide the return envelope.
• Please provide samples of the finished job
  • ​​​​​​​Helps us complete the job as requested.