Small Agency Services Bulletin - September 2023
| Important Dates | Important Messages | Small Agency Financial Services News | Travel Tips | Contact Us |
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Important Dates
Oct. 5
- To reflect in your agency's monthly financial statements, all invoices and travel reimbursement requests are due to Accounts Payable.
Oct. 12
- DES Finance division-wide meeting and teambuilding sessions from 10 a.m. to 2:30 p.m. We will have limited access to emails during this time but will connect with you as soon as we are able. Thank you!
Oct. 31
- Performance Measure actuals for quarter ending Sept. 30, to be entered into the Results through Performance Management (RPM) system.
Nov. 1 through Nov. 30
- Healthcare Benefits Open Enrollment
Jan. 31
- 2023 W-2s will be distributed. They will also be available electronically in MyPortal.
- Annual sick leave buy-out form is due.
Important Messages
Annual Healthcare Benefits Open Enrollment is November 1–30.
During the Health Care Authority's (HCA) Public Employees Benefits Board's (PEBB) annual healthcare open enrollment, you can enroll in or make changes to your PEBB benefits, including:
- Enrolling in or waiving medical and dental coverage
- Adding or dropping dependents
- Changing medical and dental plans
- Enrolling or re-enrolling in Medical FSA or DCAP
- Re-attest spouse or state-registered domestic partner coverage premium surcharge
- And more!
Watch for more information on PEBB open enrollment in next week's DES News and throughout the next few months.
- View the 2024 PEBB employee monthly premiums.
- If you have questions about your benefits, go to a virtual benefits fair or webinar.
- If you have questions about enrollment, email DESpayroll@des.wa.gov.
Time to Revisit your Tax Withholding?
It is important to revisit your tax withholding occasionally. Major changes from the Tax Cuts and Jobs Act could affect the size of your refund. The IRS offers information on a Paycheck Checkup and a Tax Withholding Estimator to help you see if you are withholding the right amount of tax from your paycheck.
Use the results from the Tax Withholding Calculator to determine whether you need to give your employer a new Form W-4 (2023).
Small Agency Financial Services News
SAFS (Small Agency Financial Services) Team Updates
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
| Team | Members | News/Message |
|---|---|---|
| Accounts Payable |
Ian Shelley |
Riley has taken a promotion opportunity within another work unit within DES Finance. His last day with SAFS AP was 9/15. We wish him well! |
| Budget |
Diann Lewallen |
|
| Payroll |
Carrie Knudson |
Payroll is very happy to announce that Treyson has accepted the DES Fiscal Analyst 4 position as a Retirement Specialist. Treyson is joining us from DCYF and is excited about this new opportunity. Please join us in congratulating Treyson! Erica is out on maternity leave until December. Please submit all items to DESPayroll@des.wa.gov. |
| Accounts Receivable |
Betti Bartoldo |
Tristin accepted a new position outside of DES. His last day was August 23. It has been really fun getting to know Tristin and having him on our team! We wish him luck on this new adventure! |
| Administrative Assistance |
Danelle Guerin |
|
DES Accounts Payable statistics for FM24 June 2023 (6/1/23-7/14/23) (34 agencies served)
| Invoices Received from Agency | 1,994 | 75.64% | $15,022,376 |
| Invoices Paid on Delegated Authority | 425 | 16.12% | $986,930 |
| Travel Requests Paid through TEMS | 188 | 7.13% | $76,979 |
| Payments Reissued (SOL, Lost Warrant) | 29 | 1.1% | $27,569 |
| Total Payments Processed | 2,636 | 100% | $16,113,854 |
DES Accounts Payable statistics for FM25 June adjusting month (6/1/23-9/1/223) (34 agencies served)
| Invoices Received from Agency | 1,655 | 96.45% | $31,555,831 |
| Invoices Paid on Delegated Authority | 12 | 0.70% | $46,649 |
| Travel Requests Paid through TEMS | 46 | 2.68% | $22,295 |
| Payments Reissued (SOL, Lost Warrant) | 3 | 0.17% | $1,457 |
| Total Payments Processed | 1,716 | 100% | $31,626,232 |
DES Accounts Payable statistics for FM01 July 2023 (34 agencies served)
| Invoices Received from Agency | 602 | 83.38% | $3,378,838 |
| Invoices Paid on Delegated Authority | 34 | 4.71% | $157,861 |
| Travel Requests Paid through TEMS | 84 | 11.63% | $40,473 |
| Payments Reissued (SOL, Lost Warrant) | 2 | 0.28% | $12,500 |
| Total Payments Processed | 722 | 100% | $3,589,672 |
DES Payroll statistics for July 2023 (42 agencies served)
| Total Employees Paid | 1,565 |
| Appointment Changes | 25 |
| New Hires / Rehires | 33 |
| Transfer In / Transfer Outs | 8 |
| Separations | 17 |
| Supplemental Payments / Walk Throughs | 0 |
| Overpayments | 3 |
DES Payroll statistics for Aug 2023 (42 agencies served)
| Total Employees Paid | 1,565 |
| Appointment Changes | 20 |
| New Hires / Rehires | 24 |
| Transfer In / Transfer Outs | 7 |
| Separations | 22 |
| Supplemental Payments / Walk Throughs | 0 |
| Overpayments | 5 |
Quarterly DES Accounts Receivable statistics for Apr-June (32 agencies served)
| Invoices Produced | 634 | $7,155,066 |
| Revenue Recorded | 720 | $30.553,084 |
| Expenditure Reductions Recorded | 283 | $4,911,790 |
| Accounts Receivable FTEs Completing the Work | 2.26 |
Travel Tips
SAAM Travel Rules
Stay tuned for an upcoming SAAM travel rules refresher offered by the SAFS AP team later this fall.
As always, if you have any questions regarding travel: call SAFS AP at 360-407-8183 or email travel.safs@des.wa.gov.
Contact Us
If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.