Small Agency Services Bulletin - September 2023

September 2023

Important Dates Important Messages Small Agency Financial Services News Travel Tips Contact Us

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Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.

Important Dates

Oct. 5

  • To reflect in your agency's monthly financial statements, all invoices and travel reimbursement requests are due to Accounts Payable.

Oct. 12

  • DES Finance division-wide meeting and teambuilding sessions from 10 a.m. to 2:30 p.m. We will have limited access to emails during this time but will connect with you as soon as we are able. Thank you!

Oct. 31

  • Performance Measure actuals for quarter ending Sept. 30, to be entered into the Results through Performance Management (RPM) system.

Nov. 1 through Nov. 30

  • Healthcare Benefits Open Enrollment

Jan. 31

  • 2023 W-2s will be distributed. They will also be available electronically in MyPortal.
  • Annual sick leave buy-out form is due.

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Important Messages

Annual Healthcare Benefits Open Enrollment is November 1–30.

During the Health Care Authority's (HCA) Public Employees Benefits Board's (PEBB) annual healthcare open enrollment, you can enroll in or make changes to your PEBB benefits, including:

  • Enrolling in or waiving medical and dental coverage
  • Adding or dropping dependents
  • Changing medical and dental plans
  • Enrolling or re-enrolling in Medical FSA or DCAP
  • Re-attest spouse or state-registered domestic partner coverage premium surcharge
  • And more!

Watch for more information on PEBB open enrollment in next week's DES News and throughout the next few months.

Time to Revisit your Tax Withholding?

It is important to revisit your tax withholding occasionally. Major changes from the Tax Cuts and Jobs Act could affect the size of your refund. The IRS offers information on a Paycheck Checkup and a Tax Withholding Estimator to help you see if you are withholding the right amount of tax from your paycheck.

Use the results from the Tax Withholding Calculator to determine whether you need to give your employer a new Form W-4 (2023).

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Small Agency Financial Services News

SAFS (Small Agency Financial Services) Team Updates

Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.

Team Members News/Message
Accounts Payable

Ian Shelley
Norma Rosado
Ryan Kirchhof
Bryn Parker
Kira Faught
Riley Hyland - left SAFS

Riley has taken a promotion opportunity within another work unit within DES Finance. His last day with SAFS AP was 9/15. We wish him well!


Diann Lewallen
Paul Bitar
Seth Flory
Bret Skipworth



Carrie Knudson
Bona Brewer
Vanno Non
Ami Hollingsworth
Phuong Luong (benefits)
Erica Williamson (OOS tax)
Treyson Ramos (retirement)
Kayla Preble (shared leave)
Grace Yi (VOE)

Payroll is very happy to announce that Treyson has accepted the DES Fiscal Analyst 4 position as a Retirement Specialist. Treyson is joining us from DCYF and is excited about this new opportunity. Please join us in congratulating Treyson!

Erica is out on maternity leave until December.

Please submit all items to

Accounts Receivable

Betti Bartoldo
Crystal Marshall
Jeff Wilhelm
Tristin Loduha - left SAFS
Sarah Palazzo

Tristin accepted a new position outside of DES. His last day was August 23. It has been really fun getting to know Tristin and having him on our team! We wish him luck on this new adventure!

Administrative Assistance

Danelle Guerin
Molly Guinan
Barb May


DES Accounts Payable statistics for FM24 June 2023 (6/1/23-7/14/23) (34 agencies served)

Invoices Received from Agency 1,994 75.64% $15,022,376
Invoices Paid on Delegated Authority 425 16.12% $986,930
Travel Requests Paid through TEMS 188 7.13% $76,979
Payments Reissued (SOL, Lost Warrant) 29 1.1% $27,569
Total Payments Processed 2,636 100% $16,113,854

DES Accounts Payable statistics for FM25 June adjusting month (6/1/23-9/1/223) (34 agencies served)

Invoices Received from Agency 1,655 96.45% $31,555,831
Invoices Paid on Delegated Authority 12 0.70% $46,649
Travel Requests Paid through TEMS 46 2.68% $22,295
Payments Reissued (SOL, Lost Warrant) 3 0.17% $1,457
Total Payments Processed 1,716 100% $31,626,232

DES Accounts Payable statistics for FM01 July 2023 (34 agencies served)

Invoices Received from Agency 602 83.38% $3,378,838
Invoices Paid on Delegated Authority 34 4.71% $157,861
Travel Requests Paid through TEMS 84 11.63% $40,473
Payments Reissued (SOL, Lost Warrant) 2 0.28% $12,500
Total Payments Processed 722 100% $3,589,672

DES Payroll statistics for July 2023 (42 agencies served)

Total Employees Paid 1,565
Appointment Changes 25
New Hires / Rehires 33
Transfer In / Transfer Outs 8
Separations 17
Supplemental Payments / Walk Throughs 0
Overpayments 3

DES Payroll statistics for Aug 2023 (42 agencies served)

Total Employees Paid 1,565
Appointment Changes 20
New Hires / Rehires 24
Transfer In / Transfer Outs 7
Separations 22
Supplemental Payments / Walk Throughs 0
Overpayments 5

Quarterly DES Accounts Receivable statistics for Apr-June (32 agencies served)

Invoices Produced 634 $7,155,066
Revenue Recorded 720 $30.553,084
Expenditure Reductions Recorded 283 $4,911,790
Accounts Receivable FTEs Completing the Work 2.26  

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Travel Tips

SAAM Travel Rules

Stay tuned for an upcoming SAAM travel rules refresher offered by the SAFS AP team later this fall.

As always, if you have any questions regarding travel: call SAFS AP at 360-407-8183 or email

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Contact Us

If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.

If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.

If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to

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