Small Agency Services Bulletin - Sept. 2022

September 2022

Important Dates Important Messages Small Agency Financial Services News Travel Tips Contact Us

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Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.

Important Dates

Oct. 1

Oct. 3

  • FY23 Supplemental budget requests (decision packages) are due to OFM Budget. Your DES Budget Analyst will be reaching out to you to review when we will need your agency's decision package(s), including full narrative, cost calculations, and answers to supplementary questions so we can meet this OFM due date.

Oct. 6

  • DES Finance division-wide training and teambuilding sessions. We will have limited access to emails during this time but will connect with you as soon as we are able. Thank you!

Oct. 7

  • To reflect in your agency's monthly financial statements, all invoices and travel reimbursement requests are due to Accounts Payable.

Nov. 1 through Nov. 30

  • Healthcare Benefits Open Enrollment

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Important Messages

Coronavirus (COVID-19) Resource

Keep informed via Washington State's coronavirus response website

Annual Healthcare Benefits Open Enrollment is November 1–30.

During the Health Care Authority's (HCA) Public Employees Benefits Board's (PEBB) annual healthcare open enrollment, you can make changes to your PEBB benefits, including:

  • Change medical/dental
  • Make LTD elections
  • Enroll in FSA/DCAP
  • Enroll in PEBB coverage if previously waived
  • Waive medical if enrolled in Tricare/Medicare
  • Add dependents

Learn about your benefits options
A virtual benefits fair is a way to learn about your benefit options through an online experience — and it's available anytime, day or night. No in-person benefits fairs will take place this year.

Through the PEBB website, you will find links to videos, webinars, downloadable content, provider searches, and other information to help you choose the right benefits for you. Use your computer, tablet or smartphone to explore at your own pace.

Make your changes online
You can use the PEBB My Account tool to make nearly all changes to your benefits this year. Just create an account and log in at your convenience.

The following changes may not be made online using your PEBB My Account:

  • Add or remove dependents.
  • Enroll in FSA/DCAP.
  • Make changes to life Insurance.
  • Change HSA contributions.

To make these changes, fill out the 2023 enrollment form. Then send all forms to DES Payroll at

Important dates

  • Enrollment forms will be available beginning Nov. 1.
  • You have until 11:59 p.m. Tuesday, Nov. 30, to make changes.
  • All changes go into effect Jan. 1, 2023, unless otherwise noted.

If you don't plan to make changes this year, no action is required. Your current coverage will continue on after Jan. 1, 2023.

Learn more
Watch for more information on PEBB open enrollment in next week's DES News and throughout November.

If you have questions about your benefits, go to a virtual benefits fair or webinar.

If you have questions about enrollment, email

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Small Agency Financial Services News

SAFS (Small Agency Financial Services) Team Updates

Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.

Team Members News / Message
Accounts Payable

Ian Shelley
Megan Finger
Norma Rosado
Bryn Parker
Kira Faught
Riley Hyland

Accounts Payable just wrapped up another successful year-end accounting close!

Ian, Megan, Norma, Bryn, Kira and Riley.....thank you! Your team is like a four leaf clover....hard to find and lucky to have!


Diann Lewallen
Paul Bitar
Seth Flory
Bret Skipworth
Lisa Piper

The DES Budget team submitted the 23-25 Biennial budgets for our 33 customer agencies which included 114 decision packages!

Diann, Paul, Seth, Bret and Lisa.....thank you for the long hours, early mornings, and all the hours in between!


Carrie Knudson
Bona Brewer
Phuong Luong (benefits)
Vanno Non
Erica Williamson (tax/retirement)
Tasha Fitzgerald (shared leave)
Kayla Preble (VOE)

Accounts Receivable

Betti Bartoldo
Crystal Marshall
Jeff Wilhelm
Tristin Loduha

Accounts Receivable just wrapped up another successful year-end accounting close!

Betti, Crystal, Jeff and Tristin.....thank you for all your hard work along with the blood, sweat and tears!

Administrative Assistance

Danelle Guerin
Molly Guinan

DES Accounts Payable statistics for June Adj FM99 (32 agencies served)

Invoices Received from Agency 1,234 94.70% $23,430,084
Invoices Paid on Delegated Authority 37 2.84% $67,728
Travel Requests Paid through TEMS 29 2.23% $12,295
Payments Reissued (SOL, Lost Warrant) 3 0.23% $33,969
Total Payments Processed 1,303 100% $23,544,078

DES Accounts Payable statistics for July 2022 (34 agencies served)

Invoices Received from Agency 583 88.74% $2,773,334
Invoices Paid on Delegated Authority 31 4.72% $142,274
Travel Requests Paid through TEMS 42 6.39% $21,500
Payments Reissued (SOL, Lost Warrant) 1 0.15% $275
Total Payments Processed 657 100% $2,937,384

DES Accounts Payable statistics for Aug 2022 (34 agencies served)

Invoices Received from Agency 1,183 59.57% $5,004,784
Invoices Paid on Delegated Authority 750 37.76% $3,788,241
Travel Requests Paid through TEMS 48 2.42% $22,569
Payments Reissued (SOL, Lost Warrant) 5 0.25% $3,371
Total Payments Processed 1.986 100% $8,818,965

DES Payroll statistics for Aug 2022 (42 agencies served)

Total Employees Paid 1,408
Appointment Changes 43
New Hires / Rehires 25
Transfer In / Transfer Outs 11
Separations 15
Supplemental Payments / Walk Throughs 1
Overpayments 2

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Travel Tips

Our travel workshop will be coming up in late October or early November. Keep a watch out for your invite!

As always, if you have any questions regarding travel: call SAFS AP at (360) 407-8183 or email

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Contact Us

If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.

If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.

If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to

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