DES-090-06: Supplier Diversity Policy

Effective date: April 1, 2023

Adopted date: Oct. 1, 2022

About the policy:

• Its purpose is to increase purchases of goods and services from Washington small, diverse and veteran-owned businesses.
• It includes accountability measures for agency leadership.
• DES will consider agencies’ compliance with the policy as part of the risk assessment that determines agencies’ delegated procurement authority.

Required training: Available in Washington State Learning Center
Training must be complete by April 1, 2023

• Procurement professionals and contract managers course name: WA State Supplier Diversity Training
• Agency leaders course name: WA State Contracts and Procurement for Executives Training

Related tools

• Interactive supplier diversity handbook

DES-EO 18-03

Effective date: July 1, 2019

This policy, effective immediately, applies to all state executive cabinet agencies and small cabinet agencies (collectively "covered agencies") and is designed to implement Executive Order 18-03 – Supporting Workers' Rights to Effectively Address Workplace Violations.

DES-70A.230-00 - Nonmercury-Added Products Purchasing Preference

Revised date: August 1, 2022 and Effective date: February 1, 2021

This policy provides the following information:

1. Preference required in RCW 70A.230 for competitive purchases of products that may contain mercury.
2. Training requirements
3. Link to Desk Aid for Mercury Free Purchasing Preference

DES-090-00 – Delegation of Authority

Revision Effective date: April 5, 2019

This policy provides the following information:

1. Different delegated authority types.
2. Delegated authority is based on the agency’s risk assessment.
3. Provides agencies with unlimited delegations when making purchases from DES master contracts or DES approved cooperative contracts or when making emergency purchases.
4. Additional delegations of authority are of limited duration.

• Procedure
• Frequently Asked Questions
• Stakeholder Feedback

DES-090-09 - Purchases of Washington Grown Food

Effective date: February 20, 2019

This policy provides the following information:

1. Encourages agencies to purchase Washington grown food

Review the FAQs and stakeholder feedback.

DES-125-03 – Direct Buy Procurements/Purchases

Revision Effective date: March 9, 2022

This policy provides the following information:

1. An established dollar threshold in which agencies may acquire goods and services directly from a vendor without requiring a competitive process.
2. Implementation requirements, guidelines, and exemptions for direct buy purchases.

• Frequently Asked Questions
• Transparency and Data Improvement
• Stakeholder Feedback Nov. 2017 and June 2018
• Stakeholder Feedback Sept. 2018 and June 2019

DES-130-00 – Emergency Procurements/Purchases

Revision Effective date: April 26, 2021

This policy provides the following information:

1. Emergency procurement criteria and qualifications.
2. Emergency procurement reporting requirements and timelines.
3. Emergency procurement reporting exemptions.

• Procedure
• Stakeholder Feedback

DES-140-00 – Sole Source Contracts

Revision Effective date: April 1, 2022

This policy provides the following information:

1. Requirements for justifying a sole source contract.
2. Vendor notification requirements.
3. Initiating the Department of Enterprise Services (DES) sole source contracting approval process.
4. An overview of the DES sole source contracting approval process.
5. Satisfying sole source contracting transparency requirements.
6. Sole source contracting exemptions.

DES amended the sole source procedure to provide more clarity, consistency, and transparency around the process for vendors, the public, higher education, and state agencies. DES sought feedback from the Procurement Customer Advisory Group (PCAG) prior to modifying the procedure and related documents.

• Contract Approval Procedure
• Frequently Asked Questions
• Stakeholder Feedback
• Glossary Supplement
• Filing Justification Templates
  • Sole source contract justification
  • Sole source amendment justification
• Legal Notice Template

DES-170-00 – Complaints and Protests

Revision Effective date: April 26, 2021

This policy provides the following information:

1. Minimum requirements for a complaint process and a protest process.
2. The criteria for filing a complaint or protest.
3. Agency response requirements and timelines.
4. How to request authority to sign a contract before the protest process is completed.

• Procedure
• Frequently Asked Questions
• Debrief Guideline
• Sample Protest Officer Procurement Integrity Certification form
• Stakeholder Feedback

DES-190-00 - Using Goods and Services Procurement Bonds

Effective date: April 26, 2021

This policy provides the following information:

1. Describes the different types of procurement bonds.
2. Considerations for the appropriate use of procurement bonds as well as alternatives to procurement bonds.
3. Clarification on responsible bidder determination.

• Procedure
• Frequently Asked Questions
• Stakeholder Feedback

DES-210-01 – Agency Contract Reporting

Revision Effective date: April 26, 2021

This policy provides the following information:

1. Agency contract reporting requirements.
2. Reporting timelines.
3. The required data elements to be reported.
4. Reporting exemptions.

• Procedure
• Stakeholder Feedback
• Frequently Asked Questions

DES-255-00 - Recycled Content Purchasing Preference

Release date: August 1, 2020 and Effective date: February 1, 2021

This policy provides the following information:

1. Preference authorized in RCW 39.26.255 and WAC 200-300-085 for competitive purchases of products containing recycled material; and designates specifications for the purchase of products containing recycled material.
2. Training requirements
3. Link to a desk aid
4. Link to a procedure
5. Link to a Environmental Procurement Preference Calculator
6. Link to Frequently Asked Questions

DES-265-00 - Electronic Products Purchasing Preference

Release date: August 1, 2020 and Effective date: February 1, 2021

This policy provides the following information:

1. Preference authorized in RCW 39.26.265(1) for agencies competitive purchases of electronic products that meet environmental performance standards relating to the reduction or elimination of hazardous materials.
2. Training requirements
3. Link to a desk aid
4. Link to a Environmental Procurement Preference Calculator
5. Link to EPEAT Benefits Calculator
6. Link to Frequently Asked Questions

DES-280-00 - Purchasing Preference for Products and Product Packaging That Do Not Contain Polychlorinated Biphenyls (PCBs)

Effective date: January 1, 2019

This policy provides the following information:

1. Preference for PCBs
2. Training requirements
3. Frequently Asked Questions

DES-310-00 - Purchasing Preference for Products That Do Not Contain Hydrofluorocarbons (HFCs)

Release date: August 1, 2020 and Effective date: February 1, 2021

This policy provides the following information:

1. Preference authorized in RCW 39.26.310 for competitive purchases of products that do not contain hydrofluorocarbons (HFCs) or contain HFCs with a comparatively low global warming potential.
2. Training requirements
3. Link to a desk aid
4. Link to a Environmental Procurement Preference Calculator