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Agency Contract Reporting

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Submit your completed report here.

Reports from the past

Contact Information

If you have questions, please contact the DES team.
Email: contractreporting@des.wa.gov
Phone: (360) 407-2214

If you are a state agency or higher education institution and have renewed or entered into a goods and services contract in the previous fiscal year, you must submit an annual report to us by October 31.

What to report

  • Range: All goods and services contracts active from July 1, 2021, to June 30, 2022, will be included in 2022’s reports.
  • Scope: All contracts used to purchase goods and services including:
    • Interlocal and interagency agreements, including agreements with other states.
    • Non-fiscal agreements.
    • Grant and sub-grant agreements, including federal grants.
    • Click thru agreements as software license agreements are contractual obligations that should also be reported.
    • Memorandum of Understanding (MOU) documents.
    • Convenience Contracts.
    • Task Orders.
    • Information Technology (IT) contracts. 
  • Modifications: A contract modification is a substantive change made to the original contract such as change in cost, scope, or period of performance.
  • Amendments: An amendment is to extend a contract with the original contract still in place. When reporting any amendments, the original contract and any previous amendments must also be reported so that a total contract “package” is available to the public. Contract amendments should be reported as a separate line item and reference the original contract using the Agency Contract No. reporting field. Contract renewals are new contracts that start the contractual relationship fresh, replacing the original contract and do not need to be reported.
  • Costs: In the reporting spreadsheet, the fields for Federal Amount, State Amount, Other Amount and Cost of Contract need to be submitted as positive figures for all contracts except revenue contracts. Revenue contract costs must be submitted as negative figures.
  • Diversity Status: Report the diversity status for each contractor using columns T, U and V in the in the reporting spreadsheet. Diversity status will auto fill on the spreadsheet once the contractor’s name is entered into column C. Check the spelling and search for contractors on the diversity tab of the spreadsheet. If the contractor is not found, manually key in the contractor’s name and diversity status.

What not to report

For a full list of exemptions, see DES Policy 210-01 and RCW 39.26.

Common contracts to leave out:

  • State purchase orders.
  • Employment contracts with staff.
  • Real estate leases.
  • Direct buys (unless they contain a statement of work, then do include in the report).
  • P-Card purchases (not considered contracts).

Reporting Process

  1. Use the agency contracts reporting template to include a list of contracts and/or amendments effective between July 1 and June 30 of each year. Check the agency contract reporting frequently asked questions, the contract report training PowerPoint, or watch a training video for more guidance.
  2. If you use the Enterprise Contract Management System (ECMS) to track contracts, follow the WEBI extract instructions to download that information for your report.
  3. Submit your completed report by uploading the report file. Email submissions will not be accepted. You will receive an email confirmation once we have received it.

After contracts and/or amendments are reported, DES populates and maintains a publicly available list of these items on data.wa.gov. The list contains agency and contractor names, contract dates and amounts, and purpose and procurement information for each contract. Questions about contract data are directed to the agency who submitted the data.

Reporting exemption request

If you need a reporting exemption you must submit a exemption request. The request must be in writing, addressed to the DES director, and signed by the agency head. The request must include a detailed explanation of the proposed exemption, why the contract or contract category needs to be exempt, and how granting the request aligns with the intent of the law.

Past reports by fiscal year

Contact Information

The DES Business Operations Team
contractreporting@des.wa.gov
360-407-2214

Related policies & laws