The IT Contracts Report is required by a proviso in Chapter 357, Laws of 2020, section 147(9) [Engrossed Substitute Senate Bill 6168] of the 2019-21 Operating Budget -- Supplemental. The proviso requires DES to receive, compile, and submit all state agency IT contracts each year to the legislative fiscal committees.
The IT Contracts Report is an annual report providing a snapshot of all state agency and higher education active IT contracts as of June 30. Reports are due to DES by September 1. Submit your completed report.
The report needs to include agency name, contract number, vendor name, contract term start and end dates, the contract dollar amount in total, contract dollar amount by state fiscal year, and type of service delivered. The types of services are defined by Technology Business Management IT Towers. We have included all the required fields in the IT Contracts Reporting Template.
All active IT Contracts as of June 30 need to be reported.
What is an IT Contract? If a contract is for a good and/or service that falls under one of the IT Towers or meets the definition of IT under RCW 43.105.020 sections 6 thru 9, the contract should be reported. Collaboration between your agency's contracts team, Chief Information Officer, and Chief Financial Officer may be needed to complete the report. Use your best judgment when reporting contracts.
After contracts are reported, DES will submit the report to the legislative fiscal committees as well as populate and maintain a publicly available list of these items on data.wa.gov.