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Purchasing Card, Travel Card and One Card

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Contract Extended:

The Commercial Card Services contract, led by the state of Washington, has executed its maximum extension, ensuring commercial card services until December 31, 2020. This contract is executed via two (2) categories. Category 1 – Purchase, Travel, One, and Declining Balance Cards and Category 2 – Fleet Cards. Categories are awarded to US Bank and US Bank Voyager program respectively.

There were changes to incentive/rebates in both categories that will be effective on January 1, 2019. Rebate Changes for each category are explained in greater detail below.

Category 1 – Purchase, Travel, One and Declining Balance Card Changes

Change in Category 1 reflect an alteration to Incentive #2. Incentive #2 - Discount Interchange Rate Program (DIRP) Volume Incentive (previously Large Ticket) now includes all transactions that are processed using the DIRP rates. Those types of purchases include, large ticket, Visa Partnership program, and any other interchange programs entered into by the Associates, Customer, Merchant, or others whereby the parties to those interchange programs have agreed to lower interchange rates for certain transactions.

Effective January 1, 2019, the new rebate rates are:

  • Incentive #1 - Standard Volume, 150 BPS (up from 130)
  • Incentive #2 - DIRP Volume Incentive, 75 BPS - no change from previous Large Ticket Incentive
  • Incentive #3 - Speed of Pay/Prompt Payment Incentive, 45 BPS (max) - no change
  • Incentive #4 - NASPO Annual Sales Volume Incentive, 45 BPS - no change

Category 2 – Fleet Card Changes US Bank Voyager now offers a tool to restrict, approve, and record vehicle maintenance purchases based on an entity's established guidelines. This is a cardless solution that works via an agreement between the maintenance vendor and US Bank Voyager.

Purchase restrictions, approvals, and records are accessed via a third party website. The third party, Auto Integrate, has an agreement with US Bank Voyager and houses purchase restriction, approval and historical transaction information. Participating Entities are not to submit any personally identifiable information and/or payment card information into the US Bank Voyager Maintenance Solution® (VMS).

If Participating Entities choose to implement the VMS they must agree to Auto Integrate's terms of use for the webpage. Compelled disclosure information can be found in Section 4 of the Category 2 Master Agreement, Amendment #1. Participating Entities are not required to use the VMS product and can choose to continue to make maintenance purchases at Voyager accepting locations with the Voyager card.

Effective January 1, 2019, the new rebate rates are:

  • Incentive #1 – Fleet Standard Volume, 124 BPS (down from 130)
  • Incentive #2 – Voyager Maintenance Solution® Volume, 300 BPS
  • Incentive #3 - Speed of Pay/Prompt Payment Incentive, 45 BPS (max) - no change
  • Incentive #4 - NASPO Annual Sales Volume Incentive, 37-42 BPS – depending on NASPO Fleet Standard Volume spend

Update - 12/13/18: If you leverage this NASPO ValuePoint Contract from another state, please contact your state's representative.

Communications from US Bank - 12/6/18: WA State users of the Commercial Card Services contract (#00612) may be receiving a piece of certified mail from US Bank (the current vendor) which includes an ‘opt out' letter to sign and return if choosing to no longer be a part of the rebate program. This letter was sent out by the vendor with no prior knowledge to DES and may be misleading or confusing. If received, please do not sign. If you have any questions about this letter or the services under the Commercial Card Services contract, do not hesitate to contact Roni Field at (360) 407-7949 or veronica.field@des.wa.gov.

The Commercial Card Solutions contract #00612 is a multi-state competitive procurement led by Washington State on behalf of and in collaboration with NASPO ValuePoint participating states.

Under this contract, US Bank offers a larger incentive share (rebate) for the Pcard and One Card programs than the previous contract, however, an incentive share (rebate) is not offered on the Commercial (travel) card program.

The contract includes several types of charge cards but the purchasing card – a Visa card – is the one most frequently used by agencies to buy goods and services. Unlike a personal credit card where the cardholder can pay only a portion of the amount due, public agencies must pay the entire balance in full each month. Using charge cards to buy goods and services helps public agencies better manage their purchasing processes, while improving efficiency and transparency. In addition to receiving incentive share (rebate)s, benefits include:

  • Lower administrative costs by issuing one payment per month to cover all purchases instead of processing multiple purchase orders and payments.
  • Better security because transactions can be monitored online almost immediately, rather than waiting for end-of-month invoices.
  • Quicker payments to suppliers.

To set up a new account, contact Leslie Massey at US Bank.
For questions about a current account, contact Cheryl Mielnicki at US Bank.
For more information about the program, contact Roni Field with the Department of Enterprise Services.

Interested in opening an account? Get started here.

Contract #00612 also includes Fleet Card Services.
A few helpful points about the Fleet program are included at the bottom of this page.

Purchase Card Policy (No. FO.03.01)

DES Contract Information

Training and Support

Rebate Reports

Commercial Card Newsletter

2018 Purchasing Card Forum Presentations

NAPCP Membership - Discount Code

Interested in a NAPCP Membership? Check out their website here. 
Use this membership code and receive a reduced annual rate of $99 (normally $495): 3X1DK00UWG5E
Contact Heidi Kliher (Administrative Manager) if you have issues with the discount code.

Helpful Fleet Card Information

US Bank's Voyager Program provides an excellent way to manage your fleet cards.
To set up a new account or ask questions about a current account, contact Mark Hess.

2018 VoyagerCard Forum Presentations