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Purchasing Card, Travel Card and One Card

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The Commercial Card Services contract #00719 is a multi-state competitive procurement led by Washington State on behalf of and in collaboration with NASPO ValuePoint participating states.

Card Products

A complete description of card products and services can be found in Exhibit B of the NASPO ValuePoint Master Agreement.

  1. Declining Balance/Managed Spend Card
  2. Emergency Card
  3. One Card
  4. Purchase Card
  5. Travel Card
  6. Virtual Card

Rebate/Incentive Share (Effective January 1, 2021):

  1. STANDARD VOLUME INCENTIVE - Each Purchasing Entity will receive a basis point (percentage) of their quarterly standard sales volume. The formula for calculating the Standard Volume Incentive is:

    (Quarterly Total Volume – Quarterly Non-Standard Volume) x basis points = Quarterly Standard Volume Incentive.

    Standard Volume Basis Points: 135
     
  2. NON-STANDARD VOLUME INCENTIVE - Each Purchasing Entity will receive a basis point (percentage) of their quarterly non-standard sales volume. Non-Standard sales volume includes Large Ticket (LT) and Merchant Negotiated Interchange (MNI) Transactions. The formula for calculating the Non-Standard Volume Incentive is:

    (Large Ticket Quarterly Volume x Large Ticket basis points) + (Merchant Negotiated Interchange Quarterly Volume x Merchant Negotiated Interchange basis points) = Quarterly Non-Standard Volume Incentive.

    Large Ticket Purchases Basis Points: 135
    Merchant Negotiated Interchange Basis Points: 135
     
  3. PROMPT PAYMENT INCENTIVE - Each Purchasing Entity will receive a basis point (percentage) of their Quarterly Total Volume based on the entity’s average speed of pay. The formula for calculating the Prompt Payment Incentive is:

    Quarterly Total Volume x Basis Points for Entity Average Client-held Days = Quarterly Prompt Payment Incentive.

    U.S. Bank will calculate the “average Client-held Days” by dividing the sum of daily balances during each Quarter by the Quarterly Total Volume (plus cash-advances), subtracting 15 from the result, and rounding up to the next whole number.

    Note: The payment terms for the Master Agreement is forty-five (45) days.

    Basis Points Offered:
    Avg. Client-
    held Days
    Basis
    Points
    Avg. Client-
    held Days
    Basis
    Points
    Avg. Client-
    held Days
    Basis
    Points
    1 44 16 29 31 14
    2 43 17 28 32 13
    3 42 18 27 33 12
    4 41 19 26 34 11
    5 40 20 25 35 10
    6 39 21 24 36 9
    7 38 22 23 37 8
    8 37 23 22 38 7
    9 36 24 21 39 6
    10 35 25 20 40 5
    11 34 26 19 41 4
    12 33 27 18 42 3
    13 32 28 17 43 2
    14 31 29 16 44 1
    15 30 30 15 45 0

     
  4. NATIONAL ANNUAL VOLUME INCENTIVE - Each Participating State will receive an incentive based on their contribution to the National Annual Volume (total annual sales for all Participating States/Purchasing Entities). The Basis Point rate is determined by the National Annual Volume (total annual sales for all Participating States/Purchasing Entities). The formula for calculating the National Annual Volume Incentive is:

    Annual Volume X basis points = National Annual Volume Incentive.

    Basis Points Offered:
    National Annual Volume Basis Points
    $500,000,000 – $2,000,000,000 34.75
    $2,000,000,001– $3,000,000,000 34.75
    $3,000,000,001– $4,000,000,000 34.75
    $4,000,000,001– $5,000,000,000 34.75
    $5,000,000,001+ 34.75

 

Resources and Contacts

To set up a new account, contact Leslie Massey at US Bank.
For questions about a current account, contact Monica Lockett at US Bank.
For more information about the program, contact Marquita Price or Marquita Price with the Department of Enterprise Services.
For P-Card program support, implementation, and optimization, contact Michael Lix with the Department of Enterprise Services.

 

Required Forms

  1. Know your Customer – Exempt Entities
  2. U.S. Bank W-9 Form v1.3
  3. Card User Agreement

Purchase Card Policy (No. FO.03.01)

Training and Support

Access Online Updates

Rebate Reports

Contract 00719, effective January 1, 2021

Contract 00612, ending December 31, 2020

Commercial Card Newsletter – A new newsletter is expected Q1 2022

2019 Purchasing Card Forum Presentations

NAPCP Membership - Discount Code

Interested in a NAPCP Membership? Visit their website.
Use this membership code and receive a reduced annual rate of $99 (normally $495): NR2BOV41K2P3 (code expires 10/2022)
Contact Heidi Kliher (Administrative Manager) if you have issues with the discount code.

In addition to receiving incentive share (rebate)s, benefits include:

  • Lower administrative costs by issuing one payment per month to cover all purchases instead of processing multiple purchase orders and payments.
  • Better security because transactions can be monitored online almost immediately, rather than waiting for end-of-month invoices.
  • Quicker payments to suppliers.