The Surplus Request Management System (SRMS) is an online tool through which registered government organizations create requests to have their surplus items re-distributed. As items reach the end of their usefulness for your organization, other organizations may find use for those items redistributed through our program.
For customers whose organization / agency already uses Surplus Operations' Services, see current customers section below.
To use the SRMS system, your organization will need to enter into a contract with Surplus Operations to use their services. You will need to send an email request to Surplus Operations. In the body of the email, include:
Upon approval, Surplus Operations will email you a contract for these services. This contract will need to be printed, signed by the entity at your organization who has signing authority (director, manager, etc.), scanned and returned by email to Surplus Request. Management will review the contract and a fully executed copy will be emailed back to you upon approval.
Once the contract is signed, approved, counter signed and returned to you, we will be able to create a profile for you in the SRMS system. When creating an access profile, a "rights" level needs to be assigned. There are three levels:
If your agency/organization already uses Surplus Operations’ Services, they may have a representative or an approver established that you must go through to request use of the SRMS. Here is a list of agencies that have a Surplus approver/representative established with Surplus Operations:
If your agency is not on this list, but already uses Surplus Operations’ Services, they may also have an internal process for approving who can ask for access. It is best practice to consult current users of the system in your organization to confirm if any internal agency surplus procedures are required. Contact Surplus Operations if you do not know who your representative is.
To submit a surplus request you will need the following:
Once Surplus Request receives reviews and processes the document, the submitter and contact person will receive a system-generated e-mail with the Surplus Approval number and any further instructions specific to the document.
For further information on what to consider when surplusing items, visit our How to Surplus Your Items webpage. If you have further questions, email us at email@example.com or call us at (360) 407-2273.