Transit Buses

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The Department of Enterprise Services is developing a new transit bus contract. This contract will replace the current Heavy-duty Mass Transit Vehicles contract (09214) and Light to Medium Duty Transit Buses contract (04115). The new transit bus contract will feature both heavy-duty and light to medium duty as categories in the same contract. New categories for the transit bus contract include double-decker buses, refurbished, repowered, and rebuilt buses.

The new contract will be a State Cooperative Purchasing Contract under Section 3019 of the FAST Act and compliant with FTA Guidelines. The state of Washington, through DES, will contract with vendors to provide transit buses and related equipment to multiple participants, including transit organizations from other states.

This webpage will provide updates on the status of the new contract.

Contact information

If you have questions on this contract please contact David Mgebroff at (360) 407-8049.

 

Posted Solicitation

The solicitation document has been posted in the Washington Electronic Bid System (WEBS). Once logged in to the system the solicitation is available through this direct link, or in WEBS click "Search Opportunities" on the left toolbar and search for Title: Transit Buses, Customer Reference Number: 03118, Document Identifier: 41138. The WEBS page will include the most recent and accurate information on the solicitation including any Question and Answer documents and Amendments to the solicitation.

The solicitaiton was posted on April 17th and bids from prospective vendors are due on June 18th. We expect to award final master contracts around August 1st.

Category Information

The transit buses contract incorporates the previous bus contracts into a single master contract. The contract will include new categories for transit buses with option for double-decker and rebuilt buses and refurbishment and repowering services.

Purchases under the contract are grouped in categories. Each category has its own specifications and requirements in the solicitation to ensure that Contractors meet the purchasers' needs. Contractors may bid on a single category or multiple categories based on the services they offer. Our stakeholder teams are currently developing the requirements for each category of the solicitation.

Heavy-Duty

The heavy-duty category is for mass transit buses. These buses carry 40-60 passengers. The heavy-duty category has requirements for buses based on chassis length and propulsion. This category includes chassis ranging from 30 feet to 60 feet articulated. The category contains the common propulsion systems including diesel, compressed natural gas (CNG), hybrid, hydrogen fuel cell, and electric systems.

Light and Medium Duty

The light and medium duty category includes shuttles and minibuses. These buses carry around 10 to 20 passengers. Like the heavy-duty category, this category is will offer buses based on chassis and propulsion. Generally, light and medium buses operate on truck chassis, which are modified for use as buses. This category contains the common propulsion systems including gas, diesel, compressed natural gas (CNG), propane, hybrid, and electric systems.

Refurbishment/Remanufactured

The refits/refurbishment category is for services to repair and replace component systems of mass transit buses to sustain and extend the usable life.

Repower/Conversion

The repowering category is for services to convert the propulsion system of a current bus into an electric propulsion system.

Rebuilt

The rebuilt category is for purchasing pre-owned buses that have been fully refurbished and are offered for sale by Contractors. This allows transit agencies to save money on the purchase of a bus and supplement their existing fleet quicker than waiting on procuring a newly built bus.

Double-Decker

The double-decker category is for heavy-duty double-decker buses. These buses are a separate category from heavy-duty because there are different manufacturers of double-decker buses and standard heavy-duty buses. Due to the increased capacity and weight of double-decker buses, additional requirements are being developed for this category.

 

Ordering/Approval System

Customers on this contract have expressed a desire for an online ordering system. We have listened to your feedback and are engaging our internal IT team to see what modificaitons can be made to the CARS system for use as an online bus purchasing system. We are currently developing a solution based on CARS for ording buses. This system will also serve as the online portal for tracking purchases and be used for approval of purchases by DES and State Departments of Transportation for the use of FTA funds. We hope that the approval system will increase operational efficiency and reduce downtime between when a final purchase order is created and the transit agency recieves official approval from DES and their DOT.

 

Timeline

Below is a summary of our timeline for this solicitation. This is a tentative plan based on our process to give appropriate time for responses. We have budgeted a few weeks for obtain feedback on each major stage. The timeline can be accelerated based on prompt responses from the team. This timeline and the category status and next steps are provided to give notice of what is occurring and will be updated as the schedule changes. If you have questions on any step in the process, feel free to reach out to David Mgebroff for more information.

December

  • Developing technical specifications and options for heavy-duty and light/medium duty categories 
  • Informal vendor calls to obtain information on parts, double-decker, and trolley categories
  • Beginning cooperative agreement formation

January

  • Finalizing specifications for heavy-duty, light/medium duty, and parts categories
  • Informal vendor calls to obtain information on parts, double-decker, refit/refurbishment, and trolley categories
  • Developing specifications for double-decker, refit/refurbishment, and trolley categories
  • Completed draft of FTA clauses and certifications
  • Cooperative agreement drafting

February

  • Finalizing specifications for all categories for solicitation
  • Vendor Roundtable Meetings on February 7 and February 8 to discuss the new contract and the anticipated changes
  • Developing solicitation document and evaluation criteria
  • Review cooperative agreement

March

  • Review of solicitation (Legal review, by stakeholders, by cooperative members)

April

  • Post Solicitation - April 17th
  • Question and Answer Period Begins

May

  • Continuing Question and Answer Period on Solicitation

June

  • Bids due
  • Evaluation of Bid Begin

July/August

  • Evaluation ends
  • Award notification
  • Negotiation with successful bidders
  • Contract finalized and signed
  • Contractor on-boarding
  • Contract active

 

Cooperative Agreement

The new contract will be a State Cooperative Purchasing Contract under Section 3019 of the FAST Act and compliant with FTA Guidelines. The state of Washington, through DES, will contract with vendors to provide transit buses and related equipment to multiple participants, including transit organizations from other states. The contract will incorporate FTA required clauses and certifications. Any out of state agency is free to join the cooperative throughout the life of the contract.

Currently the cooperative agreement is being developed with initial input from Alaska, Idaho, Oregon, and Nevada. If your state or organization would like to provide input or join the team, please contact David Mgebroff or at (360) 407-8049.