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Surplus Disposal FAQs

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Surplus Disposal

What is the Surplus Operations program?

Surplus Operations receives and redistributes surplus items from state and public agencies to other state agencies, governmental entities and private non-profit organizations. Part of the Department of Enterprise Services, Surplus Operations operates under the statutory authority of Revised Code of Washington 43.19.1919.

How do I surplus my items?

You will need to submit a request using our online Surplus Property Disposal Request System. The system requires a login ID and password. If you do not have a login, contact us at (360) 407-2273 to get signed up.

Once you submit a request, it will be assigned a surplus authority number within 24 hours. At that time we will also assign an action to be taken:

Once you submit a request, it will be assigned a surplus authority number within 24 hours. At that time we will also assign an action to be taken:

  • Dispose Sell @ ORG (DES) – The item will remain where it is and be sold online.
  • Will Pick Up – The item will be picked up within 30 business days.
  • ORG Ship to Surplus – You will need to make arrangements to ship the item to our warehouse.
  • Requests Agency Sell – You can sell the item directly.
  • Dispose Sell @ ORG (ORG) – This is used to allow you to donate the item, or for other types of disposal not covered by the above actions.

You are able to check the status of your disposal request at any time by logging into the system.

To assist us in processing your surplus requests in a timely manner, please help us by doing the following:

  • To ensure all of your items are picked up please store all surplus items in one location.
  • Palletize all like items together.
  • Per OCIO security standards 8.3 all electronics including cell phones, tablets and hard drives must be wiped, unlocked and disconnected from any cloud accounts.
  • All file cabinets, desks and miscellaneous cabinets are required to be emptied and clear of all documents.
  • All printers and copiers are required to be emptied of paper.
  • All safes are required to be open and empty with the combination and/ or keys taped inside.
  • Label each item or pallet with your surplus approval number provided in your approval notice.

Instructions for vehicles

Note any mechanical defects in the comments section of the disposal request. Provide as much detail as possible (i.e., bad transmission, check engine or warning lights on, bad brakes etc.).

Per RCW 46.37.195 the following items must be removed prior to pick up or drop off of your titled item:

  • Security cages
  • Emergency lights
  • Push bumpers
  • Radio equipment
  • Stickers or decals

Send the title for your item as soon as the disposal request is approved to:

  • Surplus Operations, P.O. Box 41030, Olympia, WA 98504 or via campus mail at mailstop 41030.
  • Sign the title, include your full position title (do not use acronyms), do not date the title.
  • If the vehicle has a rebuilt title, send the damage report with the title.

If the vehicle is to be picked up by Surplus Operations:

  • Ensure it is easily accessible.
  • Vehicle must be movable if not able to operate under its own power (i.e., flat tires, missing wheels, brakes locked up etc.).

Are there times when I don't have to use a disposal request?

Agencies do not have to submit a request to make inventory adjustments for items that were lost, stolen or destroyed by fire. Adjustments made under these circumstances should be handled within each agency. Keep in mind that your agency is responsible for maintaining its own equipment inventory records.

Can I give my surplus to another state agency?

Surplus property can be transferred from one state agency to another without charge if:

  • The owning agency wishes to do so (this is not mandatory).
  • The item has a fair market value less than $500.

A disposal request is not required for this process, but the agency should keep internal records. For more information on this process, see RCW 43.19.1919.

Can I donate surplus items?

Per RCW 43.19.1919 you can donate your items to eligible government entities. Please contact us at surplusdisposal@des.wa.gov for an approved list. You must submit a disposal request and receive a surplus authority number to donate items. View Washington Administrative Code 200-360-010 for more information.

What about software?

With the exception of a central processing unit's (CPU) originally installed operating system (i.e., DOS, Windows, etc.), we cannot accept computer software. Many items at Surplus Operations are sold to the general public, so any software or sensitive data left on a hard drive could potentially be retrieved. It is your agency's responsibility to remove such software and/or data.

Agencies that wish to dispose of computer software should check their software vendor contract for disposition information. If such guidance is not available, the software may be scrapped. Agencies have delegated authority to dispose of scrap materials, so no disposal request is required. However, agencies should retain internal documentation.

When sending a computer to Surplus Operations that has been completely cleared (hard drive format or partition), please indicate the unit's original operating system on the disposal request. If you have questions concerning our software policy, please contact us.

What about hazardous materials?

Surplus Operations cannot accept hazardous or toxic waste. These items include but are not limited to:

  • Asbestos
  • Batteries
  • Flammable or toxic liquids
  • Paints and coatings
  • Pesticides and fertilizers
  • Radioactive materials
  • Used oil
  • Mercury filled thermometers

Visit the Department of Ecology for a complete listing of hazardous materials. When these items are declared surplus, your agency is responsible to ensure they are disposed of properly. If your agency does not have an established contract for hazardous waste disposal, please use our master contract for hazardous waste disposal. You may also contact us if you have questions.

What is scrap, and what do I do with it?

State agencies have delegated authority to dispose of scrap materials (unusable or broken property), agencies are still required to submit a disposal request.

Scrap metal should be recycled, either sold on site or picked up by a state contracted vendor. View master contract information on scrap metal recycling.

Per RCW 43.19.1919 you can donate your items to eligible government entities. Please contact us at surplusdisposal@des.wa.gov for an approved list. You must submit a disposal request and receive a surplus authority number to donate items. View Washington Administrative Code 200-360-010 for more information.