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Passenger Vehicle Purchase Request


The director of the Department of Enterprise Services is required to give written approval before any state agency can make a passenger vehicle purchase. Customers who are not state agencies can use the contracts to purchase directly from the auto dealers. Fleet Operations will handle this process for state agencies with fleets managed by DES.

When making purchasing, construction, leasing, and other decisions that affect state government's emissions of green house gasses (GHGs) or other toxic substances, agencies shall explicitly consider the benefits and costs (including the social cost of carbon) of available options to avoid those emissions.

Directors shall ensure that each lease or purchase of new vehicles shall prioritize battery-electric vehicles (BEV) or better emerging technology, and that all trips which could be feasibly made by BEVs shall employ them. For vehicle classes in which BEVs are not available, agencies shall prioritize the most cost-effective low-emission options available.

  • Vehicle(s) are included in agency’s biennial vehicle purchase plan.
  • Written approval from the director of the agency making the request.
  • Type of vehicle being requested.
  • Expected use and location of the vehicle.
  • If this is a new vehicle, what is the business need?
  • If it is a replacement vehicle, what is it replacing?
  • Current mileage of the vehicle being replaced. Current retirement mileage is a minimum of:
    • 100,000 miles for gas-powered sedans and station wagons.
    • 115,000 miles for hybrid sedans and SUVs.
    • 115,000 miles for small to mid-size SUVs and trucks.
    • 130,000 miles for full-size trucks and vans.
  • Annual usage.
  • Fuel efficiency. Executive Order 18-01 directs agencies to give preference to hybrid vehicles.

The Passenger Vehicle Request Form is available online. The signature of the requesting state agency director is required prior to any review. An electronic version of the signed form should be emailed to