Small Agency Services Bulletin - August 2020
| Important Dates | Important Messages | Small Agency Financial Services News | Travel Tips | Contact Us |
|---|
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Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
Important Dates
Sept 9
- To reflect in your agency's Aug monthly financial statements, all invoices and travel reimbursement requests are due to Accounts Payable.
Sept 14
- 2021-23 budget requests are due to OFM. Please submit all decision package narratives to your DES Budget Analyst. We will work closely with you to review and complete the decision packages to meet OFM's deadline.
Sept 18
- Phase 2 CAFR Close. Please note that during year-end close, payment batch processing may be delayed. Contact DES Accounts Payable if there are any items that require priority processing to ensure batches are paid on time.
- Phase 2 State Disclosure forms are also due to OFM Accounting. Your DES Budget Analyst will prepare and submit these forms in the system. Please notify us if you will be unavailable during this time.
Sept 22
- DES / OMWBE Small Business Certification Workshop
Oct 1
- New travel reimbursement rates for per diem and lodging go into effect.
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Important Messages
Coronavirus (COVID-19) Resource
Keep informed via Washington State's coronavirus response website Coronavirus.wa.gov
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Small Agency Financial Services News
DES Teams up with OMWBE for Workshop on Small Business Certification - Sept 22 - 1:30 p.m.
Caleb McInvaille from the Office of Minority and Women's Business Enterprises (OMWBE) will be presenting on two main topics:
1) Details of certification for small businesses owned and controlled by minority, women, and socially and economically disadvantaged persons
- What the certification is for
- What the process looks like
- What is verified during the process
2) How to utilize OMWBE's directory to find certified firms
- A demonstration of how to use the directory
- Tips on how to get the best search results
- Sample searches of specific type of goods or services frequently purchased
Please join us!
SAFS (Small Agency Financial Services) Team Updates
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
| Team | Members | News / Message |
|---|---|---|
| Accounts Payable |
Sarah Parker |
To ensure coverage in some capacity every day, we will be staggering our 1 day a month furlough days for Sept, Oct, and Nov. |
| Budget |
Chad Johnson |
To ensure coverage in some capacity every day, we will be staggering our 1 day a month furlough days for Sept, Oct, and Nov. |
| Payroll |
Carrie Knudson |
To ensure coverage in some capacity every day, we will be staggering our 1 day a month furlough days for Sept, Oct, and Nov. |
| Revenue Management |
Kara Skinner |
To ensure coverage in some capacity every day, we will be staggering our 1 day a month furlough days for Sept, Oct, and Nov. |
| Administrative Assistance |
Danelle Guerin |
Please reach out to Gwen McClanahan should you need something when Danelle is out of the office. |
DES Payroll statistics for July 2020 (40 agencies served)
| Total Employees Paid | 1,251 |
| New Hires / Rehires | 6 |
| Transfer In / Transfer Outs | 7 |
| Separations | 20 |
| Supplemental Payments / Walk Throughs | 1 |
| Overpayments | 19 |
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Travel Tips
Coronavirus (COVID-19) Travel Advice
Experts advise canceling all non-critical travel plans. The World Health Organization has tips about traveling if you absolutely must during COVID-19.
New travel reimbursement rates for per diem and lodging go into effect in October
If you have questions, please contact us at travel.safs@des.wa.gov
Contact Us
If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
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