Small Agency Services Bulletin - December 2020
| Important Dates | Important Messages | Small Agency Financial Services News | Travel Tips | Contact Us |
|---|
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Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
Important Dates
Dec. 22
- 2020 IRS 1099-MISC reporting invoice cutoff.
Dec. 31
- Due date for agencies that file annual/monthly DOR Use Tax.
Jan. 8
- To reflect in your agency's December monthly financial statements, all invoices and travel reimbursement requests are due to Accounts Payable.
- 2020 IRS 1099-MISC upload deadline.
Jan. 11
- 2021 Legislative Session begins.
Jan. 31
- 2020 W-2s will be distributed.
- Annual sick leave buy-out form is due.
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Important Messages
Coronavirus (COVID-19) Resource
Keep informed via Washington State's coronavirus response website Coronavirus.wa.gov
Governor's proposed budgets released
Governor Inslee released his proposed 2021 Supplemental and 2021-23 Biennial Budgets.
Budget information may be found on the OFM Budget Site.
Fiscal Note Training
Fiscal notes will start soon. Do you need a refresher on fiscal note training? OFM offers Introduction to Fiscal Notes System (FNS) Virtual Training.
Two classes are available:
- Wednesday, January 6, 2021 at 2 p.m.
- Thursday, January 7, 2021 at 9 a.m.
Sign up for this training on the Washington State Learning Center.
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Small Agency Financial Services News
Payroll reminder
- 2020 W-2s will be distributed via mail by Jan. 31.
- Update your address: Have you moved? Now is a good time to update your address. Update your address in Employee Self Service/My Portal or send an email to the Human Resources office.
- Annual sick leave buy-out reports should be out in mid-January. The signed form is due back to DES Payroll by Jan. 31 and will be processed by the Feb. 10 paycheck.
- The IRS 2021 W-4 Form is available.
IRS 1099-MISC Reporting
In preparation for 2020 IRS 1099 reporting, SAFS AP will not be processing payments from Dec. 28 - Dec. 31, 2020. Payments will resume on January 4, 2021.
For payment in 2020, please submit invoices to SAFS AP by close of business December 23. Invoices submitted after December 23 will be paid in January 2021.
Please contact SAFS AP if you have any questions: APquestions.safs@des.wa.gov or (360) 407-8183.
SAFS (Small Agency Financial Services) Team Updates
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
| Team | Members | News / Message |
|---|---|---|
|
From the whole SAFS team...... |
||
| Accounts Payable |
Sarah Parker |
Sarah has a new contact number (360) 801-6109 |
| Budget |
Chad Johnson |
Chad has a new contact number (360) 490-2674 Diann will be out of the office Dec. 24-Jan.1, returning Jan. 4. Feel free to contact one of the other budget analysts if you need assistance while Diann is out. |
| Payroll |
Carrie Knudson |
|
| Accounts Receivable |
Kara Skinner |
We are very happy to announce that Megan Finger is our Cash Receipts Specialist. Megan has a Bachelor's degree from CWU in Accounting and Finance and has worked in the restaurant/hotel industry. We are very excited to have her join our Team! Please help us welcome Megan to DES. |
| Administrative Assistance |
Danelle Guerin |
|
DES Payroll statistics for Nov 2020 (40 agencies served)
| Total Employees Paid | 1,229 |
| New Hires / Rehires | 8 |
| Transfer In / Transfer Outs | 5 |
| Separations | 23 |
| Supplemental Payments / Walk Throughs | 0 |
| Overpayments | 7 |
DES Accounts Payable statistics for Oct 2020 (31 agencies served)
| Invoices Received from Agency | 1,316 | 77.69% | $13,665,195 |
| Invoices Paid on Delegated Authority | 360 | 21.25% | $764,427 |
| Travel Requests Paid through TEMS | 11 | 0.65% | $3,271 |
| Payments Reissued (SOL, Lost Warrant) | 7 | 0.41% | $14,778 |
| Total Payments Processed | 1,694 | 100% | $14,447,671 |
DES Accounts Payable statistics for Nov 2020 (31 agencies served)
| Invoices Received from Agency | 1,589 | 75.49% | $10,397,479 |
| Invoices Paid on Delegated Authority | 507 | 24.09% | $943,995 |
| Travel Requests Paid through TEMS | 7 | 0.33% | $1,818 |
| Payments Reissued (SOL, Lost Warrant) | 2 | 0.10% | $4,325 |
| Total Payments Processed | 2,105 | 100% | $11,347,617 |
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Travel Tips
Coronavirus (COVID-19) Travel Advice
Experts advise canceling all non-critical travel plans. The World Health Organization has tips about traveling if you absolutely must during COVID-19.
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Contact Us
If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
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